Dynamic Office Admin & Document Control Specialist

APLUS GLOBAL PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

APLUS GLOBAL PTE. LTD. in Singapore is seeking a diligent Office Administrator to support daily operations. You will handle communications, filing, and document control, ensuring records are accurate and up to date.

The role involves coordinating with internal teams and external partners, processing requests in the management system, and assisting with events and ad-hoc duties as required.

Qualifications

• Strong organisational skills and attention to detail.
• Excellent written and verbal communication and interpersonal skills.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Previous experience in office administration or document control is preferred.
• Construction industry experience is a plus.

Responsibilities

• Answer phone calls and greet visitors; manage incoming/outgoing mail and parcels.
• Maintain filing systems; ensure documents and records are accurate and up to date.
• Assist in managing project documentation, drawings, filing and numbering.
• Coordinate with internal departments, project teams, suppliers and external parties on admin matters.
• Process admin requests and applications through the internal management system.
• Handle invoices and other administrative correspondence.
• Coordinate staff uniforms, safety vests, inventory tracking and stock replenishment.
• Organise company events, team activities and festive celebrations.
• Provide general administrative support and perform other ad-hoc duties as assigned.

Skills

Organisational skills

Communication

Microsoft Office

Office administration

Document control

Job description

APLUS GLOBAL PTE. LTD. in Singapore is seeking a diligent Office Administrator to support daily operations. You will handle communications, filing, and document control, ensuring records are accurate and up to date.

The role involves coordinating with internal teams and external partners, processing requests in the management system, and assisting with events and ad-hoc duties as required.