Billing & Shipping Executive

Banshing Industrial Co Pte Ltd; Singapore; On-site; SGD 40,000 - 54,000; Full time

Job summary

Banshing Industrial Co Pte Ltd is seeking a Billing & Shipping Administrator in Singapore to manage invoicing, shipping documentation, and customer billing processes. You will coordinate with customers, warehouse teams, and forwarders to ensure accurate overseas shipments and timely invoicing.

The role requires 2–3 years in billing/shipping, knowledge of shipping docs, SAP experience, and strong Excel skills. You will support audits and maintain master data while handling ad hoc finance tasks.

Qualifications

• Diploma or Degree in Business Administration, Accounting, Logistics, Supply Chain Management, or a related discipline.
• Minimum 2–3 years of relevant experience in billing, invoicing, shipping, or logistics administration.
• Knowledge of invoicing procedures and shipping documentation.
• Hands-on experience with SAP is preferred.
• Proficient in Microsoft Office applications, particularly Excel.
• Ability to multitask, prioritize workloads, and meet deadlines.
• Able to work independently and as part of a team.

Responsibilities

• Coordinate daily shipment and delivery arrangements with customers, warehouse personnel, and freight forwarders to ensure accurate processing of overseas shipping documentation.
• Prepare shipping documents, including delivery orders, packing lists, commercial invoices, courier service airwaybill and other relevant documentation.
• Arrange overseas shipments according to customer requirements.
• Monitor shipment and delivery schedules to ensure timely delivery.
• Track shipments and provide delivery updates to customers and relevant departments.
• Coordinate with warehouse personnel to ensure goods are properly prepared and dispatched.
• Prepare and issue customer invoices, credit notes, debit notes, and other billing documents accurately and on time.
• Verify sales orders, delivery orders, purchase orders, and supporting documents before processing invoices.
• Maintain proper filing and records of all billing transactions.
• Ensure compliance with company billing procedures and financial controls.
• Process weekly customer consignment billings in accordance with consignment orders.
• Maintain and update customer master data and business partner records.
• Liaise with external auditors by providing invoices and supporting documentation during audit exercises.
• Perform any other duties and ad hoc assignments as assigned by the Finance Manager.

Skills

Invoicing procedures

Shipping documentation

SAP

Excel

Multitasking

Teamwork

Independence

Education

Diploma or Degree in Business Administration/Accounting/Logistics/Supply Chain

Tools

SAP

Microsoft Excel

Job description

• Coordinate daily shipment and delivery arrangements with customers, warehouse personnel, and freight forwarders to ensure accurate processing of overseas shipping documentation
• Prepare shipping documents, including delivery orders, packing lists, commercial invoices, courier service airwaybill and other relevant documentation.
• Arrange overseas shipments according to customer requirements.
• Monitor shipment and delivery schedules to ensure timely delivery.
• Track shipments and provide delivery updates to customers and relevant departments.
• Coordinate with warehouse personnel to ensure goods are properly prepared and dispatched.
• Prepare and issue customer invoices, credit notes, debit notes, and other billing documents accurately and on time.
• Verify sales orders, delivery orders, purchase orders, and supporting documents before processing invoices.
• Maintain proper filing and records of all billing transactions.
• Ensure compliance with company billing procedures and financial controls.
• Process weekly customer consignment billings in accordance with consignment orders.
• Maintain and update customer master data and business partner records.
• Liaise with external auditors by providing invoices and supporting documentation during audit exercises.
• Perform any other duties and ad hoc assignments as assigned by the Finance Manager.

Requirements

Diploma or Degree in Business Administration, Accounting, Logistics, Supply Chain Management, or a related discipline.

• Minimum 2–3 years of relevant experience in billing, invoicing, shipping, or logistics administration.
• Knowledge of invoicing procedures and shipping documentation.
• Hands-on experience with SAP is preferred.
• Proficient in Microsoft Office applications, particularly Excel.
• Ability to multitask, prioritize workloads, and meet deadlines.
• Able to work independently and as part of a team.