Bilingual School Front Desk & Admin Coordinator

V-SWIFT PTE. LTD.; Singapore; On-site; SGD 27,000 - 47,000; Full time

Job summary

V-SWIFT PTE. LTD. seeks a proactive front desk administrator to manage inquiries, distribution of mail, and daily campus duties in a school setting. The role requires organization, strong communication, and 3+ years in front desk/administration, with English and Mandarin proficiency.

The candidate will handle attendance records, visitor management, and various ad hoc tasks, contributing to smooth school operations in Singapore.

Qualifications

• Basic computing skills (MS Office, Outlook)
• Organized, meticulous, customer-oriented with good interpersonal and communication skills
• At least 3 years of experience in front desk and administration duties, preferably in a school environment
• Bilingual in English and Mandarin

Responsibilities

• Attend to all telephone and walk-in inquiries from students, parents, vendors, visitors, customers, etc.
• Attend to incoming mail and distribute them to relevant staff.
• Issue keys and items to students and staff periodically.
• Organize and upkeep forms/documents, and issue them when necessary.
• Attend to students in the sick bay.
• Maintain student injury records and follow up with staff and parents in accordance with safety SOPs.
• Contact parents of students who are unwell or students who are dismissed early.
• Retrieve and update daily staff attendance records.
• Maintain time-off logbook for all staff and check that time-off applications are duly approved.
• Attend to loss-and-found cases and maintain proper records.
• Assist with temperature taking exercise for staff and other ad hoc school exercises.
• Any other relevant ad hoc duties as assigned.

Skills

MS Office

Outlook

Organized

Customer oriented

Interpersonal skills

Bilingual English Mandarin

Tools

Outlook

Job description

V-SWIFT PTE. LTD. seeks a proactive front desk administrator to manage inquiries, distribution of mail, and daily campus duties in a school setting. The role requires organization, strong communication, and 3+ years in front desk/administration, with English and Mandarin proficiency.

The candidate will handle attendance records, visitor management, and various ad hoc tasks, contributing to smooth school operations in Singapore.