Associate Specialist - Private Events

DIRECTIONS GROUP INC PTE. LTD.; Singapore; Sur place; SGD 36 000 - 60 000; Plein temps

Résumé du poste

Directions Group Inc, a leading integrated marketing and communications company in Singapore, seeks an energetic Associate Specialist to support private events, including weddings, anniversaries, and private parties. You will join a small team and help with planning, client communications, budgeting, and on-site execution.

The role requires a Diploma/ Degree in relevant fields and 1–2 years in Event Management or related creative/design work.

Qualifications

• Diploma or degree in Business Studies, Event Management, Marketing, Mass Communications, Creative/Design or related field.
• Minimum 1–2 years of relevant experience in Event Management or in a Creative/Design field.
• An existing network of contacts in design, production and Audiovisual will be an advantage.
• High level of organisational and time management skills with the ability to multi-task, prioritise tasks and meet deadlines.
• Passion for events and meticulous with strong attention to detail.
• Good written and verbal communication skills.
• Positive attitude, resourceful by nature and excellent problem-solving capabilities.
• Team player with strong interpersonal skills, able to work independently.
• Some night and weekend work may be required.
• Proficient in all Microsoft Office applications.

Responsabilités

• Provide key support to the team by planning, preparing and coordinating meetings with clients and/or vendor(s), recording discussions, and following up after the meeting.
• Brainstorming with the team to develop creative concepts and design based on the brief from the clients.
• Review proposals and contracts on behalf of clients.
• Negotiate quotations and manage budget on behalf of clients as well as internal costings for each event.
• Assist the team with the execution of private events from start to finish.
• Update and manage the checklist and timeline for each event, and provide reminders for upcoming tasks for all parties involved.
• Assist with guest list management.
• Provide support during events.
• Keep up to date with research on new trends and styles for private events.
• Create and maintain accurate and up-to-date records and files for all event management projects, and ensure that all budgets, proposals, guest lists, event photos and contracts are properly filed.
• Ensure information such as business contacts and vendor lists is updated.
• Maintain vendor relations and serve as a point of contact for all selected vendors for each event.

Connaissances

Event Management

Communication Skills

Multitasking

Team Player

Formation

Diploma or Degree in Business Studies, Event Management, Marketing, Mass Communications or Creative/Design

Outils

Microsoft Office

Description du poste

Directions Group Inc, the leading integrated marketing and communications company in Singapore that helms an impressive portfolio of well-known international brands that cover a gamut of industries, namely leisure and hospitality, luxury lifestyle and retail, arts and entertainment, as well as private events. We specialize in planning, designing, and orchestrating weddings and other social occasions. We are looking for an energetic, motivated, creative and resourceful individual who is passionate about creating exciting experiences to join us.

Job Description:

Working with a small team of dynamic individuals, the Associate Specialist will assist in executing private events, including weddings, anniversaries, and private parties.

Responsibilities:

• Provide key support to the team by planning, preparing and coordinating meetings with clients and/or vendor(s), recording discussions, and following up after the meeting
• Brainstorming with the team to develop creative concepts and design based on the brief from the clients
• Review proposals and contracts on behalf of clients
• Negotiate quotations and manage budget on behalf ofclients aswell as internal costings for each event
• Assist the team with the execution of private events from start to finish
• Update and manage the checklist and timeline for each event, and provide reminders for upcoming tasks for all parties involved
• Assist with guest list management
• Provide support during events
• Keep up to date with research on new trends and styles for private events
• Create and maintain accurate and up-to-date records and files for all event management projects, and ensure that all budgets, proposals, guest lists, event photos and contracts are properly filed
• Ensure information such as business contacts and vendor lists is updated
• Maintain vendor relations and serve as a point of contact for all selected vendors for each event

Requirements:

• Diploma orDegree in Business Studies, Event Management, Marketing, Mass Communications, Creative/Design or related field
• Minimum 1-2years of relevant experience in Event Management or in a Creative/Design field
• An existing network of contacts in design, production and Audiovisual will be an advantage
• High level of organisational and time management skills with the ability to multi-task, prioritise tasks and meet deadlines
• Passion for events
• Meticulous with strong attention to details
• Good written and verbal communication skills
• Positive attitude, resourceful nature and excellent problem-solving capabilities
• A team player with strong interpersonal skills is proactive and able to work independently
• Some night and weekend work is required
• Proficient in all Microsoft Office applications