Private Events Coordinator — Weddings & Celebrations

Directions Group Inc Pte Ltd; Singapore; On-site; SGD 28,000 - 40,000; Full time

Job summary

Directions Group Inc Pte Ltd is seeking an Associate Specialist to assist with private events such as weddings, anniversaries, and private parties. You will support planning, budgeting, and vendor coordination, and help execute events from start to finish.

You will brainstorm creative concepts, review proposals, negotiate quotations, and maintain meticulous records and timelines. The role demands strong organisational skills, attention to detail, and teamwork in a fast-paced environment.

Qualifications

• Diploma or degree in Business Studies, Event Management, Marketing, Mass Communications, Creative/Design or related field.
• 1–2 years of relevant experience in Event Management or a Creative/Design field.
• Existing network of contacts in design, production and audiovisual is an advantage.
• Strong organisational and time management skills with the ability to multitask and meet deadlines.
• Proficient in Microsoft Office applications and good written/verbal communication.

Responsibilities

• Provide key support to the team by planning, preparing and coordinating meetings with clients and vendors.
• Brainstorm with the team to develop creative concepts based on client briefs.
• Review proposals and contracts on behalf of clients.
• Negotiate quotations and manage budgets for clients and internal costings.
• Assist with execution of private events from start to finish.
• Update and manage event checklists and timelines; issue reminders for tasks.
• Assist with guest list management and provide support during events.
• Keep up to date with trends and styles for private events.
• Maintain accurate records and files for all event management projects; file budgets, proposals, guest lists, photos, contracts.
• Ensure vendor information is updated; maintain vendor relations as a point of contact.

Skills

Organisational skills

Time management

Communication skills

Team player

Problem solving

Attention to detail

Multitasking

Creativity

Education

Diploma or Degree in Business Studies, Event Management, Marketing, Mass Communications, Creative/Design or related field

Tools

Microsoft Office

Job description

Directions Group Inc Pte Ltd is seeking an Associate Specialist to assist with private events such as weddings, anniversaries, and private parties. You will support planning, budgeting, and vendor coordination, and help execute events from start to finish.

You will brainstorm creative concepts, review proposals, negotiate quotations, and maintain meticulous records and timelines. The role demands strong organisational skills, attention to detail, and teamwork in a fast-paced environment.