Associate - Group Finance, Accounts & Tax

KUMON ASIA & OCEANIA PTE LTD; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

Kumon Asia & Oceania PTE LTD in Singapore is seeking an Accounts Payable Specialist to ensure timely and accurate processing of vendor and staff invoices. You will maintain records, process payments, and support cash management while ensuring compliance with GST and withholding tax rules.

The role requires 3–5 years of relevant experience, meticulous attention to detail, and collaboration across departments to resolve payment issues and improve processes.

Qualifications

• Degree isn’t mandatory, candidate with a diploma is acceptable.
• Min. diploma in Finance, Business Studies or Accounting.
• Possess 3 to 5 years of relevant experience.

Responsibilities

• Invoice processing: review and verify invoices and proposals for accuracy.
• Payment processing to vendor/staff via EFT, remittance, etc.
• Expense tracking with proper allocation and coding.
• Record keeping of all financial transactions.
• Payment reconciliation and resolving discrepancies.
• Ensure compliance with company policies and regulations (GST, withholding tax).
• Cash management to maintain liquidity for obligations.
• Bank reconciliation with internal records.
• Collaborate with procurement and finance to address payment issues.
• Identify opportunities to streamline accounts payable processes.
• Assist with audits by providing necessary documentation.

Skills

Invoice Processing

Payment Processing

Record Keeping

GST/Withholding Tax

Cash Management

Attention to Detail

Analytical Skills

Time Management

Communication

Teamwork

Education

Diploma in Finance

Business Studies

Tools

Microsoft Excel

Accounting Software

Word

Job description

Job Purpose

To ensure that the company's financial obligations to its vendors and employees are met accurately and on time.

Duties & Responsibilities

• Invoice Processing: Review and verify invoices and proposals for accuracy and completeness.
• Payment Processing: Paying and processing payments to vendor/staff. This may involve methods such as electronic funds transfers, foreign remittance, etc.
• Expense Tracking: Record and track expenses, ensuring proper allocation and coding to the appropriate accounts.
• Record Keeping: Maintain organised and accurate records of all financial transactions related to accounts payable.
• Payment Reconciliation: Reconcile payments and accounts to ensure they match invoices and proposals, resolving discrepancies as necessary.
• Compliance: Ensure compliance with company policies and procedures and relevant accounting standards and regulations, such as withholding tax submission.
• Cash Management: Monitor and manage the organization's cash position to ensure that the organization has the necessary liquidity to meet financial obligations and cash flow projections.
• Bank Reconciliation: Reconcile bank statements with internal financial records to ensure consistency and accuracy.
• Communication: Collaborate with other departments, such as procurement and finance, to address issues related to payments and invoices.
• Streamline Processes: Continuously identify opportunities to improve efficiency in the accounts payable process.
• Auditing: Assist with audits by providing necessary documentation and explanations related to accounts payable.

Additional Tasks & Responsibilities

• Accounts payables is to cover accounts receivable in the absence of team member
• Other adhoc duties/projects

Knowledge and Skills Requirements

Knowledge Requirements

• Accounting Principles: A good understanding of basic accounting principles to accurately process financial transactions and invoices.
• Invoice Processing: Knowledge of invoice processing procedures, including coding, matching, and verifying invoices against purchase orders and receipts.
• Tax Knowledge: Awareness of various taxes and their impact on accounts payable processes, including GST and withholding tax.
• Compliance: Awareness of relevant financial and accounting regulations and internal company policies and procedures.
• Technology: Familiarity with office productivity software (e.g., Microsoft Excel, Word) and accounting software for data entry and analysis.

Skills Requirements

• Attention to Detail: Meticulousness, the ability to notice and rectify errors ininvoices, proposals and payment records is essential to prevent financial discrepancies.
• Analytical Skills: Capability to analyze and reconcile financial data, identify discrepancies, and resolve issues effectively.
• Time Management: Effective time management skills to meet payment deadlines and maintain workflow efficiency.
• Communication: Good communication skills are essential for interacting with vendors,colleagues, and other departments.
• Problem-solving: Ability to identify and address issues related to accounts payable, including invoice discrepancies and payment problems.
• Teamwork: Collaboration with other team membersand departments is often needed to resolve issues and improve processes.

Credentials and Experience

Whilst a degree isn't mandatory, it would be beneficial. Min. diploma in Finance, Business Studies or Accounting.

Possess 3 to 5 years of relevant experience.

Teamplayer with strong organizational and communication skills, meticulous and able to meet tight deadlines.