Associate Executive, Nursing Service

Tan Tock Seng Hospital; Singapore; On-site; SGD 36,000 - 51,000; Full time

Job summary

Tan Tock Seng Hospital in Singapore is seeking a Diploma holder to support staff training and administration within the Nursing Education unit. You will plan, organize, and facilitate in-house nursing training programs, prepare materials, and manage room bookings, while maintaining registries and coordinating external courses.

The role emphasizes strong organisational and communication skills, proficiency in Microsoft Office, and the ability to work with students, colleagues and stakeholders in

Qualifications

• Diploma in any relevant discipline.
• Proficiency in Microsoft Office applications.
• Strong organisational skills with the ability to prioritise and coordinate multiple activities.
• Good communication and interpersonal skills, with the ability to work with colleagues, students and stakeholders.
• Positive, proactive and collaborative, with a customer-service mindset.

Responsibilities

• Plans, organizes and facilitates in-house nursing training programs.
• Prepares course materials, refreshment and logistic requirements; sets up training rooms.
• Maintains nurses' competency registry and coordinates registrations for external courses.
• Monitors course attendance and collects post-course evaluations for Nurse Educators.

Skills

Microsoft Office

Organisational skills

Communication

Stakeholder coordination

Education

Diploma in any relevant discipline

Job description

About Us

Tan Tock Seng Hospital (TTSH), an anchor hospital ofNHG Health, is one of Singapore's largest and pioneering multidisciplinary hospitals, with a dedicated healthcare team of over 11,000. We operate more than 2,000 beds and provide care across more than60 clinical disciplines.

What You will Do:

Staff Training Activities

• Plans, organizes and facilitates in-house nursing training programs.
• Prepares course materials, refreshment and logistic requirement. Set up training room according to training needs.
• Maintains and updates nurses' competency registry.
• Manages nominations and registration for ad-hoc and external courses/conference/ seminar.
• Monitors utilization of training places for nursing training programs and attendances.
• Collates post course evaluations results and prepares summary reports for Nurse Educators.
• Support Nurse Educators in training effectiveness and outcomes monitoring.
• Manage rooms booking.
• Maintains asset inventory and checks training requisite/ equipment. Follow up on purchase and replacement.
• Collates and enters Continuing Nursing Education points of the nurses in SNB website.

Administrative Activities

• Plans schedule for the DD/AD such as meetings, in-service staff scholarship interviews, and other activities.
• Arranges meetings and other activities. Records minutes of meeting.
• Organizes and maintains filling system of related correspondences and circulars.
• Manages payment through e-billing and expenses through petty cash.
• Raises purchase requisites, store issue vouchers and cheque request. Follow up on the requisition.
• Maintains inventories records of departmental assets.
• Manages training/scholarships/sponsorship related enquiries from all stakeholders.
• Documents standard procedure for work process and streamline work processes for continuous improvement.

What We're Looking For:

• Diploma in any relevant discipline
• Comfortable using Microsoft Office applications.
• Strong organisational skills with the ability to prioritise and coordinate multiple activities effectively.
• Good communication and interpersonal skills, with the ability to work well with colleagues, students and stakeholders.
• Positive, proactive and collaborative, with a customer-service mindset when supporting students and stakeholders.
• Willing to learn and able to work in a fast-paced environment.

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