Purchasing Manager

Sunset Hospitality Group; Singapore; On-site; SGD 90,000 - 120,000; Full time

Job summary

Sunset Hospitality Group is seeking a Purchasing Manager to lead procurement across our Hotels, Restaurants, Beach Clubs, and more. The role requires strong leadership, supplier negotiation, and cost-control focus to drive profitability while maintaining quality across all groups.

The ideal candidate will have 5+ years in the hospitality sector, excellent communication and budgeting skills, and proficiency with ERP systems and Microsoft Office.

Qualifications

• BA degree in Business or related field.
• Minimum 5 years hotel industry experience with leadership role.
• Excellent communication and management skills.
• Strong negotiation and interpersonal abilities.
• Proficient in ERP and Microsoft Office.
• Solid budgeting and cost-control awareness.

Responsibilities

• Forecasting demand to meet business needs and monitor stock levels.
• Researching best products and suppliers for value, delivery, and quality.
• Liaising with suppliers, manufacturers, and internal departments; build relationships.
• Negotiating short and long-term contracts; monitor progress and quality.
• Forecasting price trends and their impact on activities.
• Presenting market analysis and growth opportunities.
• Evaluating quotations and recommending based on cost/quality.
• Attend meetings and trade conferences; train and supervise staff.
• Ensure timely stock re-ordering and supplier performance.

Skills

Leadership

Negotiation

Communication

Budgeting

Strategic planning

People management

Education

BA degree in Business

Tools

ERP systems

Microsoft Office

Job description

Sunset Hospitality Group is a leading multinational lifestyle hospitality group, with a wide portfolio encompassing Hotels & Resorts, Restaurants, Beach Clubs, Nightclubs, Fitness Centers, and more.

SHG operates over 111 venues and with presence in 27 countries with a commitment to deliver authentic & diverse hospitality experiences that bring people together, all around the world.

Purchasing Manager responsibilities are:

• Buying the best quality equipment, goods and services at the most competitive prices.
• Oversees supply chain management and procurement, and must be effective at negotiating, networking and dealing with numbers, as well as dealing with other factors such as sustainability, risk management and ethical issues.
• Enforce the corporate SOP’s adherence and controls the purchasing department budget. Purchasing and supply management is an important role for any business or organization. A substantial percentage of revenue will be spent on buying products or services, meaning that the Purchasing Manager can make a significant difference in cost savings and profits.

Day to Day Responsibilities:

• Forecasting levels of demand for services and products to meet the business needs and keeping a constant check on stock levels.
• Conducting research to ascertain the best products and suppliers in terms of best value, delivery schedules and quality.
• Liaising between suppliers, manufacturers, relevant internal departments and customers. Identifying potential suppliers, visiting with existing suppliers, and building and maintaining good relationships with them.
• Negotiating and agreeing short and long term contracts and monitoring their progress, checking the quality of service provided; by major suppliers and small vendors ensuring the timely flow of needed materials while taking advantages of year end offers.
• Forecasting price trends and their impact on future activities.
• Giving presentations about market analysis and possible growth.
• Evaluating quotations and making recommendations based on commercial and technical factors.
• Attending meetings and trade conferences.
• Training and supervising the work of other members of staff.
• Ensures that re-ordering of stock is carried out on a timely basis as required to maintain adequate stock levels of all consumable products and timely materials.
• Participates in the creation of forecasts, and relates those to production programs and stock required for the daily production round.
• Participate in the development of specifications for equipment, products, or substitute materials.
• Overseeing the technical and QA requirements on all items (materials, components, and parts) to ensure that purchased items meet design requirements.
• Managing the shipping, handling and storage requirements on components to ensure high quality items are received and issued to the appropriate departments.
• Standardizing and managing the evaluation of replacement items for obsolete parts and component acceptability.
• Provide assistance and coordinate with the various Departments for Procurement of Common Raw Materials, and other purchases.
• Prepares, monitors and controls department business plans / budgets.
• Manages vendor documentation program, ensuring that a tracking system is in place and maintained.
• Searches on a worldwide basis for potential suppliers for the company and keeping up with market trends.
• Maintains data of all the prices approved as a record and keeps track of changes in prices frequently and updates.
• Reviews purchase orders to ensure adherence to quality and procedures.
• Oversees the purchase orders to Vendors and order acknowledgements from the Vendors.
• Follows up with Vendor for delivery and to get the material at the right time and required quantity at required locations.
• Maintains effective record keeping on all purchase orders and supplier confirmations.
• Coordinates with accounts for payment of suppliers and resolve issues if any.
• Evaluates cost and quality of goods or services.
• Monitors International Trends in Raw Material for effective negotiations.
• Continuously tries to reduce outgoing funds while not compromising on product quality.
• Cost cutting through negotiation with suppliers (domestic/foreign).
• Updating and revising existing purchasing procedures to introduce cost cutting measures.
• Researching and identifying new products and suppliers.
• Always seeking reliable vendors or suppliers to provide quality goods at reasonable prices.
• Performs other duties pertinent to this job as assigned

Requirements:

• BA degree in Business from a reputable university or any related field
• Minimum 5 years of experience of relevant hotel experience hospitality industry with significant experience in a leadership role. (F&B or Hospitality)
• Excellent communication and Management skills
• Excellent Interpersonal and Negotiation Skills
• Excellent computer skills, (ERP, Microsoft office)
• Strong planning and budgetary skills
• Good business awareness including external markets and competitor positions.
• Good knowledge of policies and procedures, their development and applications