Assistant Manager, Facility

nippon sanso singapore ltd.; Singapore; On-site; SGD 90,000 - 130,000; Full time

Job summary

nippon sanso singapore ltd. is seeking a seasoned Facilities Manager to oversee daily operations of office and workplace facilities in Singapore.

You will manage building services, vendors, budgets and safety compliance to deliver reliable, compliant and cost-effective services. The role requires 5–7 years in facilities or workplace management, a diploma or degree in related fields, and strong organisational and communication skills.

Qualifications

• Diploma or Degree in facilities management or related discipline.
• 5–7 years of relevant facilities or workplace management experience.
• Strong knowledge of facilities operations and vendor management.

Responsibilities

• Oversee the daily operations, maintenance, and upkeep of office and workplace facilities.
• Manage building management, maintenance contractors, vendors and service providers.
• Coordinate preventive and corrective maintenance works, ensuring timely resolution of facilities issues.
• Monitor facilities-related contracts, service agreements, budgets and expenditure.
• Conduct regular inspections to ensure facilities, equipment and common areas are maintained to the required standards.
• Manage office renovation, reinstatement, relocation and improvement projects where required.
• Ensure compliance with workplace safety, health, environmental and relevant statutory requirements.
• Develop and implement facilities management procedures, standards and emergency response plans.
• Coordinate security, cleaning, pantry, waste management, pest control and other workplace services.
• Respond promptly to facilities-related feedback and requests from employees and stakeholders.
• Maintain proper documentation, records, asset inventories and facilities reports.
• Identify opportunities to improve operational efficiency, service quality and cost effectiveness.
• Support other administrative and workplace-related initiatives as assigned.

Education

Diploma/Degree in Facilities Management or related discipline

Job description

Key Responsibilities

• Oversee the daily operations, maintenance, and upkeep of office and workplace facilities.

• Manage building management, maintenance contractors, vendors and service providers.

• Coordinate preventive and corrective maintenance works, ensuring timely resolution of facilities issues.

• Monitor facilities-related contracts, service agreements, budgets and expenditure.

• Conduct regular inspections to ensure facilities, equipment and common areas are maintained to the required standards.

• Manage office renovation, reinstatement, relocation and improvement projects where required.

• Ensure compliance with workplace safety, health, environmental and relevant statutory requirements.

• Develop and implement facilities management procedures, standards and emergency response plans.

• Coordinate security, cleaning, pantry, waste management, pest control and other workplace services.

• Respond promptly to facilities-related feedback and requests from employees and stakeholders.

• Maintain proper documentation, records, asset inventories and facilities reports.

• Identify opportunities to improve operational efficiency, service quality and cost effectiveness.

• Support other administrative and workplace-related initiatives as assigned.

Requirements

• Diploma or Degree in Facilities Management, Building Management, Engineering, Business Administration, or a related discipline.

• At least 5–7 years of relevant experience in facilities or workplace management, preferably with experience in a corporate environment.

• Strong knowledge of facilities operations, building services, maintenance and vendor management.

• Good understanding of workplace health and safety requirements and relevant local regulations.

• Experience in managing contractors, service providers, budgets and facilities projects.

• Strong organisational, problem-solving and communication skills.

• Able to work independently while collaborating effectively with different stakeholders.

• Proactive, hands‑on and service-oriented with strong attention to detail.