Executive, Facilities Management

GUOCOLAND MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 60,000 - 84,000; Full time

Job summary

GUOCOLAND MANAGEMENT PTE. LTD. is seeking a Facilities Management professional to oversee building operations and tenants management, reporting to the Manager, Facilities Management.

You will work to ensure tenant relations, tenancy works, and compliance with building and statutory requirements. Responsibilities include overseeing tenders, evaluating providers, inspecting buildings for defects, coordinating rectification, planning capex, supervising term contractors, managing car park

Qualifications

• Diploma/Degree in facilities, property, building or real estate management.
• At least 5 years of relevant experience preferred for senior roles.
• Experience in managing a commercial property is advantageous.

Responsibilities

• Reporting to Manager, Facilities Management, assist to oversee building operations and tenants management.
• Oversee tenancy management matters, build strong rapport with tenants and provide support on tenancy works.
• Oversee tenant’s fit-out work and landlord’s tenancy works, review documentation for fit-out applications for compliance with building and statutory requirements.
• Manage process for invitation of tender, request for quotations on services to be procured, perform tender evaluation, and recommend award of contracts.
• Perform regular inspection of building to identify defects, coordinate with stakeholders on defect rectification, monitor progress till completion.
• Plan, facilitate, execute, oversee and manage capex, asset enhancement works, repairs and maintenance works.
• Supervise and manage term contractors, including security, housekeeping, pest control, landscape, refuse disposal; ensure service standards.
• Manage and supervise car park operations, prepare car park occupancy reports.
• Review operational policies and processes to enhance work flow efficiency.
• Assist with other ad hoc projects and facilities management initiatives assigned.

Skills

Tenant management

Capex planning

Contract management

Building maintenance

Education

Diploma/Degree in facilities, property, building or real estate management

Job description

• Reporting to Manager, Facilities Management, assist to oversee building operations and tenants management.

• Oversee tenancy management matters, build strong rapport with tenants and provide support on tenancy works.

• Oversee tenant’s fit-out work and landlord’s tenancy works. This includes conduct design and fit-out briefing to tenants and tenants’ appointed contractors, review all documentations for fit-out applications to ensure compliance with building’s and statutory requirements. Provide guidance on fit-out procedures to new tenants and monitor tenants’ fit out progress.

• Manage process for invitation of tender, request for quotations on services to be procured. Perform tender evaluation, recommendation of award to award of contracts.

• Perform regular inspection of building to identify defects, coordinate with relevant stakeholders and contractors on schedule of defects rectification. Monitor defects rectification process till the completion of rectification works.

• Plan, facilitate, execute, oversee and manage capex, asset enhancement works, repairs and maintenance works.

• Supervise and manage term contractors, including security, housekeeping, pest control, landscape, refuse disposal. Ensure term contractors deliver the service standard required.

• Manage and supervise car park operations, prepare car park occupancy reports.

• Review operational policies & processes to enhance work flow efficiency.

• Assist with other ad hoc projects and facilities management initiatives assigned.

Job Requirements

• Diploma/Degree in facilities, property, building or real estate management. Those with at least 5 years of relevant experience will be considered for a senior role.

• Experience in managing a commercial property will be an advantage.

• Having a Senior Fire Safety Manager Certificate will be an advantage.