Assistant Facility Manager - Integrated Facility Management

ISS FACILITY SERVICES PRIVATE LIMITED; Singapore; On-site; SGD 56,000 - 89,000; Full time

Job summary

ISS FACILITY SERVICES PRIVATE LIMITED is seeking a Facilities Manager to oversee daily operations, maintenance of building systems, and vendor coordination in Singapore. The role emphasizes safety, regulatory compliance, and cost control to support smooth facility performance.

The successful candidate will manage space planning, asset records, and reporting, collaborating with internal teams to meet service levels and improve efficiency.

Qualifications

• Diploma or Degree in Facilities Management, Building Services, Engineering, Property Management, or related field.
• Experience in hospitals, clinical testing laboratories, or healthcare facilities.
• Good understanding of MEP and HVAC systems and building safety/regulations.
• Clear, direct stakeholder communications and ability to coordinate with users, vendors and corporate teams.
• Proficient with CMMS or Building Management Systems (BMS).

Responsibilities

• Manage daily facilities operations and ensure building systems function efficiently.
• Oversee maintenance for cleaning, MEP, HVAC, fire protection, and building systems.
• Coordinate preventive and corrective maintenance schedules.
• Manage outsourced contractors and monitor vendor performance against SLAs.
• Ensure compliance with local regulations and safety standards; support audits and business continuity planning.
• Prepare and manage budgets, track costs, and document expenditures.

Skills

Stakeholder management

Communication

Reporting

Education

Diploma or Degree in Facilities Management, Building Services, Engineering, Property Management, or related field

Tools

CMMS/BMS

Job description

Key Responsibilities

Facilities Operations

• Manage daily facilities operations and ensure all building systems function efficiently.

• Oversee maintenance activities for cleaning, mechanical, electrical, plumbing, HVAC, fire protection, and building systems.

• Conduct regular inspections to identify maintenance requirements and improvement opportunities.

• Coordinate preventive and corrective maintenance schedules.

Vendor & Contractor Management

• Manage outsourced contractors, and suppliers.

• Monitor vendor performance against service level agreements (SLAs).

• Review quotations, negotiate contracts, and recommend cost-effective solutions.

• Ensure contractors comply with workplace safety and company regulations.

Health, Safety & Compliance

• Ensure compliance with local regulations, workplace safety standards, and company policies.

• Support fire safety management, emergency preparedness, audits and business continuity planning.

• Conduct risk assessments and implement corrective actions.

• Coordinate regulatory audits and inspections.

Budget & Cost Control

• Assist in preparing and managing facilities budgets.

• Monitor operating expenses and identify cost-saving initiatives.

• Track maintenance costs and expenditure against budget.

• Process purchase requisitions and service contracts.

Space & Asset Management

• Manage office space planning, moves, additions, and changes.

• Maintain facility assets and inventory records.

• Coordinate workplace improvements and renovation projects.

• Support asset lifecycle management and replacement planning.

Stakeholder Management

• Respond to facilities‑related requests and issues promptly.

• Collaborate with internal departments to ensure operational requirements are met.

• Provide regular updates and reports on facility performance.

• Deliver excellent customer service to employees, tenants, and visitors.

Documentation & Reporting

• Maintain accurate and up‑to‑date records of facilities operations, maintenance activities, inspections, and repairs.

• Prepare and manage contracts, service agreements, permits, licenses, warranties, and regulatory compliance documentation.

• Maintain asset registers, equipment inventories, and preventive maintenance schedules.

• Ensure all building drawings, manuals, standard operating procedures (SOPs), and technical documents are properly filed and updated.

• Track work orders, service requests, and maintenance histories through facilities management systems.

• Prepare monthly, quarterly, and annual facilities reports, including maintenance performance, budget utilization, vendor performance, and compliance status.

• Document incidents, accidents, corrective actions, and risk assessments for audit and compliance purposes.

• Support internal and external audits by providing accurate records and required documentation.

• Ensure proper document control and retention in accordance with company policies and regulatory requirements.

• Generate management reports and presentations on facilities operations, projects, and improvement initiatives.

Requirements

• Diploma or Degree in Facilities Management, Building Services, Engineering, Property Management, or related field.

• Experience in hospitals, clinical testing laboratories, or healthcare facilities

• Good understanding of mechanical, electrical, plumbing (MEP), and HVAC systems, alongside with building safety acts and fire regulation frameworks.

• Experience with stakeholders’ management with clear and direct professional communication, and a proven ability to coordinate effectively with users, vendors and corporate teams

• Computer savvy, proficient in computerized Maintenance Management Systems (CMMS) or Building Management Systems (BMS).