Assistant / Manager, Corporate Entities Management

Pacific International Lines (Pte) Ltd; Singapore; On-site; SGD 60,000 - 120,000; Full time

Job summary

Pacific International Lines (Pte) Ltd in Singapore is seeking a diligent Corporate Secretary to oversee the full spectrum of secretary duties, including incorporation, board and committee meetings, and minutes for portfolio companies.

You will ensure compliance with international, federal, state, and local requirements, manage timely filings, maintain records securely, and provide advisory support on regulatory and business solutions.

Qualifications

• Proven ability to perform full spectrum corporate secretarial duties including incorporation, board and committee meetings, and minutes for portfolio companies.
• Strong understanding of regulatory and statutory requirements across multiple jurisdictions.
• Experience in timely filing of AGM, EGM and statutory returns in line with corporate structures.
• Ability to maintain accurate records, registers and documents securely.
• Ability to provide general compliance advice and business solutions.
• Experience leading special projects such as entity set-ups, subsidiaries, branches, M&A or simple restructurings.
• Coordinate with internal departments, external service providers and auditors for KYCs, filings and information requests.

Responsibilities

• Perform full spectrum of corporate secretarial duties including company incorporation, organizing of board and/or committee meetings, and the preparation / drafting / reviewing of minutes and resolutions for the portfolio companies.
• Ensure that the portfolio companies are following the applicable international, federal, state and local regulatory and statutory requirements (in accordance with each entity’s nationality).
• Manage timely filing of AGM, EGM and statutory return documents, in accordance with the portfolio companies’ statutory requirements and/or corporate structure.
• Maintain accuracy and security of records, registers and other relevant documents required by applicable regulations and guidelines.
• Provide general advice on compliance requirements and business solutions.
• CEM lead for special projects e.g. set-up of entities, subsidiaries or branches, M&As, simple restructuring of group entities as necessary.
• Provide support to external local/overseas corporate secretarial providers, external auditors, and other departments for KYCs and statutory filings.

Job description

• Perform full spectrum of corporate secretarial duties including company incorporation, organizing of board and/or committee meetings, and the preparation / drafting / reviewing of minutes and resolutions for the portfolio companies.
• Ensure that the portfolio companies are following the applicable international, federal, state and local regulatory and statutory requirements (in accordance with each entity’s nationality)
• Manage timely filing of AGM, EGM and statutory return documents, in accordance with the portfolio companies’ statutory requirements and/or corporate structure.
• Maintain accuracy and security of records, registers and other relevant documents required by applicable regulations and guidelines.
• Provide general advice on compliance requirements and business solutions.
• CEM lead for special projects e.g. set-up of entities, subsidiaries or branches, M&As, simple restructuring of group entities as necessary
• To provide support to the following:
  • Other Departments: To assist in the Group’s and/or the Group’s customers’ KYCs and obtain business profiles, provide statutory information, group structure, etc.
  • External Local / Overseas Corporate Secretarial Providers: For the preparation / reviewing of resolutions and statutory filings required by the local and/ or overseas portfolio
  • External Auditors: For queries/requests during annual audit period(s), for the Group.
• Perform other duties as assigned.