Corporate Secretary & Entity Administration Specialist

RUNSUN SERVICE PTE. LTD.; Singapore; On-site; SGD 90,000 - 130,000; Full time

Job summary

RUNSUN SERVICE PTE. LTD.

is seeking a Corporate Secretary & Entity Administration Specialist to support governance, statutory compliance, and administration of the group’s legal entities across Singapore, Japan, the United States, Thailand, Australia and Europe. You will act as the key liaison between internal stakeholders and external corporate secretarial providers, ensure records are accurate, filings are timely, and corporate documentation is prepared and maintained in accordance with local

Responsibilities

• Support the incorporation, restructuring, and closure of legal entities across multiple jurisdictions.
• Maintain statutory registers, corporate records, and minute books in accordance with local regulatory requirements.
• Coordinate annual compliance filings, annual returns, license renewals, and other statutory submissions with external corporate secretaries.
• Coordinate director, shareholder, and registered office changes with external service providers.
• Maintain accurate entity information and ensure corporate records are kept up to date.
• Serve as the primary point of contact for external corporate secretaries, registered agents, and law firms.
• Coordinate corporate actions and statutory filings with service providers across multiple jurisdictions.
• Monitor filing deadlines and follow up on outstanding matters to ensure timely completion.

Job description

Position Summary

The Corporate Secretary & Entity Administration Specialist isresponsible for supporting the administration, governance, and statutory compliance of the Group's legal entities across multiple jurisdictions, including Singapore, Japan, the United States, Thailand, Australia, and Europe.

The role will act as the key liaison between internal stakeholders and external corporate secretarial service providers, ensuring corporate records are properly maintained, statutory obligations are met, and corporate documentation is prepared accurately and on time.

Key Responsibilities

Entity Management & Corporate Governance

• Support the incorporation, restructuring, and closure of legal entities across multiple jurisdictions.
• Maintain statutory registers, corporate records, and minute books in accordance with local regulatory requirements.
• Coordinate annual compliance filings, annual returns, license renewals, and other statutory submissions with external corporate secretaries.
• Coordinate director, shareholder, and registered office changes with external service providers.
• Maintain accurate entity information and ensure corporate records are kept up to date.

External Service Provider Management

• Serve as the primary point of contact for external corporate secretaries, registered agents, and law firms.
• Coordinate corporate actions and statutory filings with service providers across multiple jurisdictions.
• Monitor filing deadlines and follow up on outstanding matters to ensure timely completion.