Assistant Manager, Academy Operations & Quality

MindChamps Singapore Pte Limited; Singapore; On-site; SGD 70,000 - 110,000; Full time

Job summary

MindChamps Singapore Pte Limited seeks a capable Training Operations Manager to oversee end-to-end operations of the training centre, ensuring smooth delivery of courses, regulatory compliance, high service standards, and coordination among trainers, learners and internal teams.

You will manage daily centre operations, quality assurance, learner experience, training logistics, and support strategic initiatives to boost performance and business growth.

Qualifications

• Degree or Diploma in any discipline.
• Proven ability to lead teams and maintain operational discipline.
• Excellent communication, problem-solving, and stakeholder management skills.
• Proficient in Microsoft Office, LMS/TMS platforms, and administrative systems.
• Operational Excellence: strong planning and execution capability.
• Compliance Orientation: diligent and detail-oriented with documentation and reporting.
• Service Mindset: passionate about learner and trainer experience.
• Innovation: continuous improvement and digitalization mindset.

Responsibilities

• Manage and coordinate the day-to-day operations of the training centre, including scheduling, resource allocation, and facility management.
• Plan, schedule, and coordinate course runs in line with approved training calendars and requirements.
• Oversee classroom, online, and blended learning setups including trainer preparations, venue readiness, and learner communications.
• Ensure proper documentation, attendance tracking, assessment administration.
• Manage inventory of training materials, equipment, and supplies.
• People & Trainer Coordination - supervise and develop the Operations and Training Admin team; coordinate with trainers on lesson plans, attendance, and assessment logistics.
• Manage government funding claims · Learner Experience & Service Excellence
• Ensure consistent, high-quality learner engagement and satisfaction from enrolment to post-course follow-up.
• Handle learner feedback and escalations professionally; propose service improvement initiatives.

Skills

People leadership

Communication skills

Problem solving

Stakeholder management

Education

Degree or Diploma in any discipline

Tools

LMS/TMS platforms

Administrative systems

Microsoft Office

Job description

Summary

The position is responsible for overseeing the end-to-end operations of the training centre — ensuring smooth delivery of courses, full regulatory compliance, high service standards, and efficient coordination among trainers, learners, and internal teams. This role serves as the operational backbone of the Academy, managing daily centre operations, quality assurance, and learner experience, training logistics, while supporting strategic initiatives to enhance performance and business growth.

Key Responsibilities

1. Training Operations Management

• Manage and coordinate the day-to-day operations of the training centre, including scheduling, resource allocation, and facility management.

• Plan, schedule, and coordinate course runs in line with approved training calendars and requirements.




• Oversee classroom, online, and blended learning setups including trainer preparations, venue readiness, and learner communications.




• Ensure proper documentation, attendance tracking, assessment administration




• Manage inventory of training materials, equipment, and supplies.




• People & Trainer Coordination - Supervise and develop the Operations and Training Admin team. Coordinate with trainers on lesson plans, attendance, and assessment logistics. Manage trainer service performance standards. Support recruitment and onboarding of new trainers and interns.




• Manage government funding claims · Learner Experience & Service Excellence




• Ensure consistent, high-quality learner engagement and satisfaction from enrolment to post-course follow-up.




• Handle learner feedback and escalations professionally; propose service improvement initiatives.

2. Quality Assurance & Compliance · Implement and monitor compliance with SSG requirements (ERF, TPQA, WSQ audits, etc.).

• Maintain up-to-date SOPs, records, and audit trails for all training activities.




• Support internal and external audits; ensure corrective and preventive actions are promptly implemented.




• Conduct periodic reviews of trainer and course performance through feedback analysis and learner outcomes.

3. Systems, Finance & Reporting

• Work with IT and Finance teams to ensure proper usage of electronic systems, e-payment, and invoicing processes.




• Monitor resource utilization, and operational KPIs.




• Generate regular management reports (attendance, utilisation, learner outcomes, feedback scores, etc.).
  

Working Hours Work Schedule:

• 5 days per week — 4 weekdays and 1 weekend.




• Weekday Hours: 9:00 am – 6:30 pm, or · 10:00 am – 7:30 pm, or 12:30 pm – 10:00 pm (if there is onsite training)




• Weekend Hours: 9:00 am – 6:30 pm (if there is onsite training)

Note: If there is no weekend training, the staff is to report to work on a weekday within the same week instead.

Qualifications & Experience

• Degree or Diploma in any disciplines from a recognized organization.




• Proven ability to lead teams and maintain operational discipline.




• Excellent communication, problem-solving, and stakeholder management skills.




• Proficient in Microsoft Office, LMS/TMS platforms, and administrative systems. Core Competencies




• Operational Excellence: Strong planning and execution capability.




• Compliance Orientation: Diligent and detail-oriented with documentation and reporting.




• Service Mindset: Passionate about learner and trainer experience.




• Innovation: Continuous improvement and digitalization mindset.