Assistant Director (Facilities Management - Contracts)

Public Service Division; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

A governmental organization in Singapore seeks an individual to assist the Deputy Director of Facilities Management. The role involves administering contracts for Integrated Community Hubs, ensuring operational excellence, and coordinating with FM teams. Candidates should have a minimum of two years of relevant experience. This role offers an opportunity to impact community facilities positively.

Qualifications

• Minimum two years working experience in related field.
• Desired three years working experience in related field.

Responsibilities

• Assist in administering facilities management contracts for Integrated Community Hubs.
• Review FM policies to ensure operational excellence.
• Liaise with teams for robust contract management.

Skills

Contract management

Procurement process

Facilities management

Job description

What the role is

Assist the Deputy Director of Facilities Management in administering all facilities management contracts for Integrated Community Hubs. This includes working with the Hub FM Teams to establish requirements, managing the procurement process and ensuring effictive contract management.

What you will be working on

Review FM policies for Integrated Community Hubs, ensuring alignment with Building and Estates Management policies to maintain consistent standards and operational excellence across all hubs.

Liaise with Hub FM teams to establish robust contract management processes, including systematic follow-up on contract variations and documentation to achieve greater corporate governance across ICH Division and Hubs.

Review Maintenance and Sinking Fund rates and policies to ensure consistent financial planning and resource allocation across the Hubs.

Ensure timely issuance of Purchase Orders through GeBIZ to facilitate Hub operations for FM-related works and proper charging to the correct source of funding (reinvestment funds, maintenance fund or sinking fund).

Work closely with Hub FM teams to ensure FM-related works are carried out in accordance with the established FM contracts and physical infrastructure and facilities are well maintained in good and safe conditions for community use.

Support Hubs in their Cyclical Maintenance Programmes, improvement works and ad-hoc projects.

What we are looking for

• Minimum - Two years working experience in related field.
• Desired - Three years working experience in related field.