Senior Manager (Facilities Management)

Public Service Division; Singapore; On-site; SGD 90,000 - 130,000; Full time

Job summary

Public Service Division in Singapore seeks an experienced Facilities/Estate Manager to oversee management of PA properties. You will ensure safety, compliance, and green goals, coordinating with managing agents, consultants and internal teams.

The role involves planning CMP/A&A projects, monitoring contracts, reviewing drawings and tender documents, maintaining records for audits, and delivering timely status reports to leadership.

Qualifications

• Five years of relevant experience in Facilities/Estate Management and/or Building maintenance with a good track record.
• Seven+ years of experience preferred, with at least two years in a managerial capacity.
• Professional certifications in building or facilities management are highly valued.

Responsibilities

• Oversee PA property infra, ensure safe, fit-for-purpose and green compliant facilities.
• Manage Managing Agent, consultants to meet schedule, budget, quality objectives.
• Lead CMP, A&A and minor projects from planning to completion including defect liability.
• Monitor contracts, procure services on time and submit status reports to management.
• Review plans, drawings, and tender docs for compliance with CCMC/RC/CC requirements.
• Maintain archives of data, financials and approvals for audits and future development.

Skills

Interpersonal skills

Communication

Management

Organization

MS Office

Education

Professional Certification in Building (Architecture, Engineering)

Project Management Certification

Facilities/Estates Management qualification

Tools

MS Office

Job description

What the role is

To support the Division in the facilities management of People’s Association community infrastructure to ensure that the building and facilities are well maintained and kept in a state of good, safe and serviceable condition.

What you will be working on

Manage and ensure that the physical infrastructure and facilities of People’s Association properties are safe, fit-for-purpose, conducive for use and social interactions and achieve green goals. These include (but is not limited to):

• Oversee the appointed Managing Agent, consultants and etc to ensure assigned projects complete within schedule and approved budget and meet the project strategic, design, quality and operational objectives and ensure that all PA properties are well maintained and upkeep to requirements.
• Manage the project team for Cyclical Maintenance Programmes (CMP), A&A and other minor building projects for PA properties from planning to completion including defects liability periods, DPIPs, fixed asset and finalization of project accounts.
• Monitor the overall status of projects, ensure that all term contracts of Managing Agents and other services are valid and procured on time, submit progress updates on projects and ensure timely submission of status reports to Management and stakeholders.
• Reviews plans/drawings and tender documents to ensure compliances with basic and functional requirements of respective CCMC, RC, CC, Stakeholder and Co-users’ requirements.
• Ensure compliance with Government and internal procurement and financial procedures.
• Update job knowledge by participating in educational opportunities, reading professional publications, maintaining personal networks and participating in professional organizations.
• Ensure proper and full archive of essential data, financial information all authorities approval information etc for reference, audit and future development of buildings.

Otherad-hocdutiesnotcovered undermainresponsibilitiesandduties.

Otherad-hocdutiesassignedbyAssistant Director (EM)and/or Deputy Director (EM)and/or Director (EM)

What we are looking for

What we are looking for:

• Professional Certification in Building (Architecture, Engineering)

or Project Management or Facilities/Estates Management or

other building relevant qualification.

Technical Skills:

• Knowledge in construction project and contract administration, relevant Singapore Standards, Codes of Practices and regulatory guidelines.
• Certified Fire Safety Manager, Certified Green Mark Manager/Facility Manager and/or Workplace Safety & Health Certifications will be an added advantage.

Soft Skills:

• Good interpersonal, communication, management and organization skills with positive attitude.
• Self-driven, resourceful and be able to work independently and lead the team towards achieving specific goals.
• Proficient in MS Office application (eg Words, Excel, PowerPoint).

Experiences:

• Minimum - Five years of relevant experience in Facilities/Estate Management and/or Building maintenance with good track record.
• Desired - More than seven years of relevant experience in Facilities/Estate Management and/or Building maintenance with good track record, of which at least two years in managerial capacity.