Assistant Bids & Proposal Executive

AECOM Singapore Pte Ltd; Singapore; On-site; SGD 54,000 - 84,000; Full time

Job summary

AECOM Singapore Pte Ltd seeks a proactive Bids & Proposals coordinator to assist in preparing internal governance and winning proposals. You will coordinate technical and commercial inputs, pricing, and presentations, ensuring RFP requirements are met.

You will work with regional teams to align scope and costs, obtain sub-consultant quotes, and craft compelling proposals. Strong English and organisational skills are essential for this fast-paced role.

Qualifications

• Diploma with a minimum of 2 years working experience for Bids & Proposals or in similar function.
• Proficient level of English both oral and written.
• Highly organised, meticulous, with an eye for detail.
• Comprehensive range of administrative skills and client support services.
• Excellent interpersonal skills with proactive communication.
• Ability to build constructive relationships using diplomacy and tact.
• Demonstrated ability to thrive under pressure in a fast-paced environment.
• Advanced Word, Excel and PowerPoint skills.
• Familiar with e-Procurement systems (GeBIZ, Sesami, Ariba, TenderBoard).
• Positive thinker with a can-do attitude and willingness to learn.

Responsibilities

• Assist in preparing internal governance, winning proposals and presentations to drive business growth.
• Coordinate and manage proposal components, governance, pricing and presentations.
• Demonstrate excellent communication and the ability to process and present information.
• Fully understand RFP requirements and coordinate with technical leads for inputs.
• Coordinate with End Markets and Regions to address RFP scope and costs.
• Obtain quotes from sub-consultants and negotiate terms per company policy.
• Prepare compelling proposals with win themes based on client needs.
• Understand competition and market trends with ME Work Winning Team / Bid Studio.
• Verify all legal qualifications and risk directives are included before submission.

Skills

Clear communication

English proficiency

Organised

Administrative skills

Interpersonal skills

Diplomacy

Building relationships

Under pressure

Attention to detail

Education

Diploma

Tools

Word

Excel

PowerPoint

GeBIZ

Sesami

Ariba

TenderBoard

Job description

Job Description

• Assist in the preparation of internal governance, production of winning proposals and presentations to drive business growth.
• Coordinates and manages proposal technical components, internal governance, pricing and presentations.
• Demonstrates excellent communication skills and the ability to recognise, process, and present information.
• Fully understands the requirements of the RFP, coordinates with technical leads for required technical and commercial inputs.
• Coordinates with other End Markets and Regions to ensure that the RFP scope is addressed adequately and all costs are accurately considered.
• Obtains quotes from sub-consultants as required and negotiates appropriate terms and conditions based on AECOM's standard contract and risk committee requirements.
• Preparation of compelling proposals with win themes based on a complete understanding of client needs.
• Understands the competition and market trends and works closely with the ME Work Winning Team [GC1] / Bid Studio on strategic pursuits.
• Verifies that all legal qualifications and the southeast asia risk committee directives have been included in the final bid document before submission to the client.

Qualifications

• Diploma with a minimum of 2years working experience for Bids & Proposals or in similar function
• Possess a flair for communication, both written and verbal
• Proficient level of English both oral and written
• Highly organised, meticulous, with an eye for detail
• Comprehensive range of administrative skills and client support services
• Excellent interpersonal skills. A proactive and effective communicator who can relate well to people at all levels
• Ability to build constructive and effective relationships using diplomacy and tact
• Demonstrated ability to thrive under pressure in a fast-paced, deadline driven environment
• Advanced Word, Excel and PowerPoint computer skills
• Familiar with a suite of e-Procurement systems (GeBIZ, Sesami, Ariba, TenderBoard, etc.)
• Positive thinker with a can do attitude and a willingness to learn