Assistant Archivist/Archivist, Declassification

National Library Board (NLB); Singapore; Hybrid; SGD 30,000 - 39,000; Part time

Job summary

National Library Board (NLB) in Singapore is seeking a forward-thinking individual to support the National Archives of Singapore (NAS) in declassification of official government files. You will review files, liaise with government agencies, and help improve declassification processes while providing data-driven insights.

The role is part-time (21 hours per week) with a two-year appointment, offering collaboration across NAS and NLB IT teams in a hybrid work environment.

Qualifications

• Strong command of English and clear communication skills.
• Analytical thinking with ability to assess information strategically.
• Good judgment, integrity and ability to handle sensitive information.
• Team player able to work under pressure in a dynamic environment.

Responsibilities

• Review government files and highlight sensitive content during declassification.
• Process and facilitate public requests to access files.
• Liaise with external government agencies on declassification guidance.
• Collaborate with internal NAS and IT teams to improve processes.
• Perform regular data analytics and reporting on requests data.
• Possibly perform secretariat duties if assigned.

Job description

[What the role is]

The National Library Board (NLB) nurtures Readers for Life, Learning Communities and a Knowledgeable Nation by promoting reading, learning and history through our network of 28 libraries across Singapore, the National Library and the National Archives of Singapore.

At NLB, you can look forward to a flexible, hybrid work environment with rewarding, impactful deliverables that improve the lives of the community. With caring colleagues, you will be in an ideal environment for professional development, innovation and impact.

We can offer you:

• A chance to Impact the Community, bridge gaps and empower everyone with the opportunity for learning and discovery.
• An opportunity to Innovate and Push Boundaries. We value ideas, curiosity and a passion for innovation to transform our libraries and archives.
• An organisation that Cares for your Growth and Wellbeing through investment in staff development and wellbeing in a supportive and collaborative environment.

We are looking for a forward-thinking individual to support the National Archives of Singapore (NAS) in its core work of declassification of official government files to facilitate access and deepen understanding of Singapore’s history. As part of the NAS Declassification team, you will help to review government files and work closely with various government agencies on the declassification of their files.

[What you will be working on]

• Review of Government Files: Review files and highlight sensitive content in the process of declassification.
• Process and facilitate public requests to access files.
• Stakeholder Management: Work closely and collaborate with:
  • External (Government Agencies): Liaise with agencies on declassification of their files. Provide guidance and training to agencies on declassification.
  • Internal: Work with other NLB divisions including NLB's IT team and within NAS to improve processes.
• Data Analytics: Perform regular statistical analyses and reporting on public requests data.
• Perform secretariat duties if assigned.

[What we are looking for]

• 2-5 years of working experience, preferably having experience in different sectors of the public service and/or having history, information science or registry background. Applicants with no experience may apply.
• Mature with a good sense of judgement, has the ability to analyse and assess situations from a strategic lens.
• Strong team player with the ability to work under pressure in a fast-paced and dynamic environment.
• Integrity and ability to discern and protect sensitive information.
• Good command of English and communication skills (writing and speaking)

This role is on a part-time work arrangement, i.e. 21 hours per week. The successful candidate will be appointed on a two-year contract.