Assistant Archivist/Archivist, Declassification

National Library Board; Singapore; On-site; SGD 17,000 - 25,000; Part time

Job summary

The National Library Board invites a part-time, two-year contract role to support the National Archives of Singapore in declassifying official government files. Review files, highlight sensitive content, and collaborate with government agencies and NAS internal teams to streamline declassification processes.

You will also handle public request processing, perform data analytics on request data, and may serve as Secretariat when needed.

Qualifications

• 2-5 years of working experience, preferably in public service and/or history, information science or registry background.
• Mature with good judgement and ability to analyze and assess situations strategically.
• Strong team player with the ability to work under pressure in a fast-paced environment.
• Integrity and ability to discern and protect sensitive information.
• Good command of English and communication skills (writing and speaking).

Responsibilities

• Review Government Files: identify sensitive content during declassification.
• Process and facilitate public requests to access files.
• Stakeholder Management: liaise with External Government Agencies and internal divisions (NAS, IT) to improve processes.
• Data Analytics: perform regular analyses and reporting on public requests data.
• Perform secretariat duties if assigned.

Skills

Analytical thinking

Team player

Communication skills

Integrity

Judgement

Education

History, information science or registry background

Job description

What the role is:

The National Library Board (NLB) nurtures Readers for Life, Learning Communities and a Knowledgeable Nation by promoting reading, learning and history through our network of 28 libraries across Singapore, the National Library and the National Archives of Singapore.

At NLB, you can look forward to a flexible, hybrid work environment with rewarding, impactful deliverables that improve the lives of the community. With caring colleagues, you will be in an ideal environment for professional development, innovation and impact.

We can offer you:

• A chance to Impact the Community, bridge gaps and empower everyone with the opportunity for learning and discovery.
• An opportunity to Innovate and Push Boundaries. We value ideas, curiosity and a passion for innovation to transform our libraries and archives.
• An organisation that Cares for your Growth and Wellbeing through investment in staff development and wellbeing in a supportive and collaborative environment.

We are looking for a forward-thinking individual to support the National Archives of Singapore (NAS) in its core work of declassification of official government files to facilitate access and deepen understanding of Singapore’s history. As part of the NAS Declassification team, you will help to review government files and work closely with various government agencies on the declassification of their files.

What you will be working on:

• Review of Government Files: Review files and highlight sensitive content in the process of declassification.
• Process and facilitate public requests to access files.
• Stakeholder Management: Work closely and collaborate with:
  • External (Government Agencies): Liaise with agencies on declassification of their files. Provide guidance and training to agencies on declassification.
  • Internal: Work with other NLB divisions including NLB’s IT team and within NAS to improve processes.
• Data Analytics: Perform regular statistical analyses and reporting on public requests data.
• Perform secretariat duties if assigned.

What we are looking for:

• 2-5 years of working experience, preferably having experience in different sectors of the public service and/or having history, information science or registry background. Applicants with no experience may apply.
• Mature with a good sense of judgement, has the ability to analyse and assess situations from a strategic lens.
• Strong team player with the ability to work under pressure in a fast-paced and dynamic environment.
• Integrity and ability to discern and protect sensitive information.
• Good command of English and communication skills (writing and speaking)

This role is on a part-time work arrangement, i.e. 21 hours per week. The successful candidate will be appointed on a two-year contract.

About National Library Board

To each reader, the library is a window to a vibrant imagination and exciting possibilities. For families, the library experience occupies a special in their hearts and of memories collected over generations. Libraries hold a special and familiar place in each of our hearts. NLB seeks to provide a trusted, accessible and globally-connected library and information service so as to promote a knowledgeable and engaged society.

If you share our passion to create memorable library experiences for all our readers, we invite you to join the NLB family.