Assistant administration manager

UNITED DENTAL SURGERY; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A dental clinic in Singapore is seeking operational support to assist in supervising the team and managing daily clinic operations. The role includes ensuring compliance with health regulations, overseeing administrative tasks like stock ordering and payroll processing, and providing support for various business projects. Ideal candidates should be organized and ready to work a 44-hour week with flexible hours. This position is essential in maintaining the clinic's high standards and efficiency.

Responsibilities

• Assist the Clinic Manager in supervising the team and overseeing daily clinic flow.
• Ensure the clinic maintains high standards of cleanliness, safety, and compliance.
• Assist and oversee stock ordering, manage invoices, and coordinate staff rosters.
• Support HR functions including payroll processing and recruitment coordination.
• Provide executive support on ad-hoc business development or marketing projects.

Job description

Operational Support: Assist the Clinic Manager in supervising the team and overseeing daily clinic flow, including coordinating morning meetings.

Facility & Compliance Management: Ensure the clinic maintains high standards of cleanliness, safety, and functionality. Manage maintenance schedules and ensure full compliance with Ministry of Health (MOH) regulations and licensing.

Administrative Duties: Assist and oversee stock ordering, manage invoices, and coordinate staff rosters for facility upkeep.

HR Administration: Assist and support HR functions including payroll processing, leave and benefits administration, recruitment coordination, and organizing staff training.

Project Management: Provide executive support on ad-hoc business development or marketing projects as assigned.

Work locations: Yishun and AMK

5 days work week (1 evening and 1 weekend included). 44 hrs.

8:30am to 5:30 pm (4 days)

8:30am to 9.30 pm (1 day)