Airfreight Logistics Administrator

UPS; Singapore; On-site; SGD 34,000 - 48,000; Full time

Job summary

UPS in Singapore is seeking an organised logistics assistant to manage outbound airfreight documentation, MAWB typing, and weekly reporting. The role supports operations in hub and security-sensitive areas, requiring sharp Excel skills and accurate data entry.

You will coordinate with airlines, agents, and internal teams to ensure timely bookings and smooth shipments. This permanent position offers stability within a Fortune Global 500 company.

Qualifications

• Good verbal and written communication in English.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Willing to undergo background check in a security-regulated area.

Responsibilities

• Prepare weekly outbound airwaybill maintenance control list.
• Book airline space through Cubeforall system for regular and ad-hoc consignments; follow up on space.
• Prepare MAWB typing weekly and update weekly logs.
• Prepare ECC and normal counter bookings weekly.
• Create outbound check-off lists for the following week.
• Send MAWB maintenance and check-off lists to Operations (Hub, DM and BC).
• Daily MAWB audit segregation and discrepancy follow-up; maintain MAWB records by Agent.
• Retrieve outbound MAWB (Fri-Sun) and arrange by flight.
• Sort export control forms by date from Hub Operations.
• Match manifest pieces/weights against MAWB and control form.
• Update outbound/inbound check-off lists; enter data into system.
• File month-end paperwork.

Skills

English

Excel

Word

PowerPoint

Pivot tables

VLOOKUP

Computer proficiency

Education

GCE O/NI Levels or ITE

Tools

MS Excel

Job description

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Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow - people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level.

Job Description

Job Responsibilities

• Prepare weekly outbound airwaybill maintenance control list.
• Make airline booking through Cubeforall system for both regular and ad-hoc consignments and follow up on the space booked.
• Prepare manual master airwaybill (MAWB typing) weekly.
• Prepare vendor's ECC and normal counter bookings weekly.
• Prepare outbound check-off list for the following week.
• Send outbound MAWB maintenance and outbound check-off list to Operations (Hub, DM and BC)
• Daily segregation of outbound MAWB audit, discrepancy and prepare utilization MAWB record by Agent.
• Retrieve outbound MAWB (Fri-Sun) and arrange by flight.
• Retrieve export control form and sort by date from Hub Operations.
• Matching the manifest for piece and weight against MAWB and control form.
• Manual update in the outbound/inbound check-off list and key entry into system.
• Month end filling of paper works.
• Send Agent and Airline Invoice to GBS team after getting approval from HOD.
• Prepare, record and account for yellow and black container seals for distribution to Operations and Security.
• Prepare green (commercial) and yellow (UPS Browntail) loader control forms for export.
• Perform documentation duties including preparing MAWB, export control forms, pre-alerts and liaison with Airfreight Terminals.
• Prepare booking advices for import volume retrievals.
• Perform other ad-hoc duties as and when required.

Job Requirements

• Minimum GCE 'N' / 'O' Levels or ITE Certificate.
• Minimum 2 years of related working experience.
• Good verbal and written communication skills in English.
• Proficient in using the computer and Microsoft Office application e.g. MS Excel (Pivot table, Vlookup), MS Word, Power Point.
• Flexible and adaptable
• Willing to undergo background/criminal check as this role requires working in a security-regulated area

As this is an evergreen role with ongoing hiring needs, our screening and review process may take a little longer than usual. We appreciate your patience and encourage you to apply even if you don’t hear back right away - your application will remain under active consideration as opportunities open up.

Employee Type

Permanent

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