AGENCY COORDINATOR

SEAWAVE SHIPPING SERVICES PTE. LTD.; Singapore; On-site; SGD 31,000 - 47,000; Full time

Job summary

Seawave Shipping Services Pte Ltd is seeking an Operations Admin Assistant to support agency operations, coordinating inbound/outbound shipments, visa documentation, and vendor pricing.

The role focuses on administrative tasks, crew movement coordination, and safeguarding data confidentiality within a dynamic shipping environment in Singapore.

Qualifications

• Experience in logistics coordination or shipping operations.
• Strong administrative and document handling skills.
• Familiarity with visa application processes and entry requirements.

Responsibilities

• Oversee inbound and outbound shipment logistics for vessel spare parts to ensure timely delivery and operational readiness.
• Coordinate transfers and hotel arrangements for non-joining crew members.
• Administer Singapore visa applications and verify entry documentation to comply with local authority regulations.
• Maintain the vendor tariff master file to ensure accurate and current pricing information.
• Maintain workplace discipline and protect sensitive corporate data from unauthorized disclosure.

Skills

Logistics coordination

Administrative support

Visa processing

Job description

Company Overview

• Seawave Shipping Services Pte Ltd, established in 2006, is a leading shipping agency providing comprehensive shipowner services including towing, tank cleaning, cargo operations, dry-docking, special projects, and logistics. It operates an ISO 9001: 2015 certified Quality Management System.

Job Summary

Assist the Agency operations team on the additonal support requirements and administration works .

Responsibilities

• Oversee inbound and outbound shipment logistics for vessel spare parts to ensure timely delivery and operational readiness
• Coordinate arrangements such as transfers & hotel rooms for non-joining crew members
• Administer Singapore visa applications and verify entry documentation to comply with local authority regulations
• Maintain the vendor tariff master file to ensure accurate and current pricing information
• Maintain workplace discipline and protect sensitive corporate data from unauthorized disclosure