After Sales Admin Executive

BYD (Singapore) Pte. Ltd.; Singapore; On-site; SGD 33,480 - 50,220; Full time

Job summary

BYD (SINGAPORE) PTE. LTD. is hiring for a position focused on managing invoice processing and payment management. You will ensure compliance with financial regulations and maintain accurate records. The ideal candidate will have at least 2 years of experience in accounts payable or finance operations.

This role also requires proficiency in Microsoft Excel and familiarity with ERP systems like SAP or Oracle.

Qualifications

• Minimum 2 years of relevant experience in accounts payable or finance operations.
• Experience in the automotive or manufacturing industry is advantageous.
• Familiarity with high-volume invoice processing is preferred.

Responsibilities

• Process and verify supplier invoices against POs and contracts.
• Prepare and process payments within company timelines.
• Maintain organized filing systems for financial documents.

Skills

Microsoft Excel

ERP systems knowledge

Communication skills

Education

Diploma or Bachelor's Degree in Accounting, Finance, or related field

Tools

SAP

Oracle

Dynamics 365

Job description

Key Responsibilities

• Invoice Processing & Verification
  • Receive, review, and verify supplier / distributor / dealers invoices against supporting documents, including Purchase Orders (POs), Delivery Orders (DOs), and contracts.
  • Ensure accuracy in quantities, pricing, tax calculations, and payment terms before processing.
• Payment Management
  • Prepare and process payment to suppliers /distributors / dealers.
  • Ensure all payments are made accurately and within the stipulated timelines, strictly adhering to company policy and payment guidelines.
  • Maintain up-to-date records of all payment transactions.
  • Investigate and resolve invoice or payment issues by liaising effectively with internal departments (e.g., Procurement, Warehouse) and external vendors.
  • Address and respond to supplier inquiries regarding payment status in a timely and professional manner.
• Record Keeping & Documentation
  • Maintain a systematic and organized filing system for all financial documents, both physical and digital.
  • Maintain a systematic and organized filing system for all servicing done based on maintenance records / payment.
  • Ensure all transaction records are properly archived and easily retrievable for audit and reference purposes.
• Month-End Closing & Reporting
  • Prepare and generate aging reports and other payment summaries as required by management.
  • Ensure all invoices and payments for the period are accurately recorded in the system.
• Compliance & Continuous Improvement
  • Ensure all financial activities comply with company policies, financial regulations, and internal controls.
  • Suggest improvements to streamline invoicing and payment processes for greater efficiency.
  • Any other jobs assigned by supervisor.

Requirements

• Education
  • Diploma or Bachelor's Degree in Accounting, Finance, Business Administration, or a related field.
• Experience
  • Minimum 2 years of relevant working experience in an administrative role with a focus on accounts payable, finance operations, or high-volume data entry.
  • Experience in the automotive, manufacturing, or retail industry is an added advantage.
  • Familiarity with high-volume invoice processing environments is preferred.
• Technical Skills
  • Proficiency in Microsoft Office Suite, particularly Microsoft Excel (VLOOKUP, Pivot Tables, basic formulas) for data analysis and reporting.
  • Experience with ERP systems or accounting software (e.g., SAP, Oracle, Dynamics 365) is highly desirable.
  • Familiarity with dealership management systems or inventory platforms is a plus.
  • Strong written and verbal communication skills.