Finance & Administration Manager

Singapore de Shushoku; Singapore; On-site; SGD 70,000 - 120,000; Full time

Job summary

Singapore de Shushoku is seeking a Finance & Administration Manager to oversee a broad range of administrative functions with a primary focus on accounting and finance in a small office environment in Singapore. The successful candidate will manage day-to-day accounting and finance, reporting to the Japan headquarters, and support HR and general administration in a back-office setting.

Key duties include monthly closing, budgeting, cash flow management, payroll coordination, and liaising with

Qualifications

• Relevant accounting and finance experience in Singapore
• Practical experience in month-end closing, financial reporting, payments and accounts receivable
• Business-level Japanese
• Business-level English

Responsibilities

• Oversee day-to-day accounting and finance functions for the Singapore entity
• Prepare monthly financial statements and management reports
• Coordinate with Japan headquarters for reporting and compliance
• Manage budget vs actuals, forecasts and variances
• Liaise with external auditors and accounting service providers
• Handle payroll information and coordinate with external payroll provider
• Monitor cash flow, banking relations and currency transfers
• Support HR and administrative procedures for local employees

Skills

Accounting

Finance

Payroll coordination

Japanese language

English language

Tools

Accounting software

Job description

Finance & Administration Manager

We are seeking a Finance & Administration Manager to oversee a broad range of administrative functions, with a primary focus on accounting and finance, in a small office environment.

The successful candidate will be responsible for overseeing the day-to-day accounting and finance functions of the Singapore entity, as well as handling a wide range of back-office functions, including reporting to the Japan headquarters, HR and general administration.

Key Responsibilities

• Review monthly bookkeeping and accounting records, and prepare and review monthly financial statements and management reports
• Prepare and submit monthly financial reports and other required information to the Japan headquarters
• Manage budget vs. actual results, prepare forecasts, and analyse financial performance and variances
• Prepare supporting information and documents for quarterly and year-end closing
• Liaise and coordinate with external accounting service providers
• Review and manage invoices, prepare payment lists, process payments through online banking platforms, and coordinate internal approvals
• Monitor bank balances and cash flow, and arrange fund transfers in SGD, JPY and other currencies as required
• Liaise with banks on operational and administrative matters
• Monitor accounts receivable and incoming payments, follow up with relevant internal departments on outstanding items, and maintain collection records
• Provide monthly payroll information to the external payroll service provider, review payroll calculations, and arrange salary payments
• Monitor and coordinate CPF-related matters
• Support HR administrative procedures for expatriate and local employees, including employee benefits and other employment-related matters
• Coordinate annual audits with external auditors and prepare the required information and documentation
• Monitor GST, Corporate Income Tax and other applicable tax filing and payment matters in coordination with external advisors
• Handle administrative matters relating to IRAS and other relevant Singapore authorities
• Liaise with external accounting and tax advisors on accounting, tax and compliance matters
• Provide financial data and supporting documents required for group consolidation and reporting
• Manage internal application and approval processes relating to contracts, expenses and other administrative matters
• Liaise with external vendors regarding IT, office facilities and other general administrative matters
• Maintain internal administrative documents and templates, and prepare or update operational manuals and handover documentation
• Handle other general finance, HR and administrative matters relating to the Singapore entity

Requirements

• Relevant accounting and finance experience in Singapore
• Practical experience in, or sufficient knowledge to manage and review, month-end closing, financial reporting, payments and accounts receivable
• Business-level Japanese
• Business-level English

*Daily communication and reporting to the Japan headquarters are required.*

*English is required for communication with auditors, accounting and tax service providers, banks and other external parties in Singapore.*