Administrator (HR)

RECRUIT INC PRIVATE LIMITED; Singapore; On-site; SGD 2,600 - 3,800; Full time

Job summary

RECRUIT INC PRIVATE LIMITED is seeking an organised Administrator to join our client’s team in Singapore. Reporting to the HR Department, the Centre Administrator will provide administrative support and ensure smooth day-to-day operations in a welcoming centre.

The role also supports employee-related activities, team bonding, events, and logistics coordination to foster a positive and collaborative workplace.

Qualifications

• Minimum Nitec qualification, preferably in a relevant field.
• At least 1 year of relevant experience in office, centre or administrative operations.
• Proficient in Microsoft Office, including Word, Excel and PowerPoint.
• Prior experience in facilities or centre management will be an advantage.
• Positive attitude, organised and able to work independently as well as in a team.
• Able to manage tasks efficiently with minimal supervision.

Responsibilities

• Provide administrative support and maintain smooth day-to-day operations at the centre.
• Manage centre procurement and vendor relationships; handle communications and filing.
• Support HR administration and basic bookkeeping activities; maintain records/databases.
• Coordinate employee-related activities and team bonding initiatives.
• Plan and coordinate events, workshops and outreach activities; liaise with external vendors as needed.

Skills

Organised

Proactive

MS Office

Education

Nitec qualification

Tools

Word

Excel

PowerPoint

Job description

We are seeking an organised and proactive Administrator to join our client’s team. Reporting to the HR Department, the Centre Administrator will provide administrative support, ensure smooth day-to-day operations, and maintain a clean, efficient and welcoming centre/office environment.

The role will also support employee-related activities and initiatives, including team bonding activities, to foster a positive and collaborative workplace.

Duties & Responsibilities

Administrative Support

• Manage centre procurement and vendor relationships
• Handle phone calls, emails, correspondence and incoming/outgoing packages
• Maintain digital and physical filing systems
• Support HR administration and basic bookkeeping activities
• Maintain and update personnel, financial and other records/databases
• Manage provision/voucher collection for clients
• Prepare reports, presentations and proposals as assigned

Centre Management

• Manage centre supplies, equipment, insurance and vendor relationships
• Ensure the office environment is clean, safe and well-maintained
• Coordinate with office cleaning and sanitation service providers
• Monitor centre upkeep, cleanliness and hygiene standards

Employee Engagement

• Coordinate employee-related activities and initiatives
• Organise team bonding activities and other staff engagement activities

Event & Logistics Coordination

• Coordinate logistics and F&B arrangements for events, workshops and outreach activities
• Liaise with external vendors and partners for event support when required

Compliance & General Administration

• Ensure compliance with organisational policies and relevant regulations
• Perform other ad-hoc administrative duties as assigned

Requirements

• Minimum Nitec qualification, preferably in a relevant field
• At least 1 year of relevant experience in office, centre or administrative operations
• Proficient in Microsoft Office, including Word, Excel and PowerPoint
• Prior experience in facilities or centre management will be an advantage
• Positive attitude, organised and able to work independently as well as in a team
• Able to manage tasks efficiently with minimal supervision