Administration Manager

Lian Nam Heng Marketing; Singapore; On-site; SGD 39,000 - 45,000; Full time

Job summary

Lian Nam Heng Marketing Pte Ltd is seeking an experienced administrative operations lead to oversee daily administrative tasks, supervise clerical staff, and ensure compliant, efficient office management. You will manage customer workflows (invoices, quotations, orders), maintain records, prepare management reports, and support ISO audits and workplace safety processes in a fast-paced environment.

This role also involves coordinating procurement, replenishing office supplies, and communicating

Qualifications

• BizSAFE Level 2 certification (mandatory for workplace safety compliance)
• Minimum 2 years of relevant administrative management experience

Responsibilities

• Lead and supervise clerical staff to ensure smooth daily administrative operations
• Manage customer workflows including processing invoices, quotations, and order fulfilment to maintain service accuracy and timeliness
• Maintain and organize both physical and electronic company records for easy retrieval and compliance
• Prepare detailed operational reports for management to support informed decision-making
• Coordinate procurement and timely replenishment of office supplies to sustain uninterrupted operations
• Support annual ISO audits by preparing documentation and facilitating audit processes
• Assist workplace safety activities to maintain compliance with regulatory standards
• Communicate effectively with internal teams and external customers to resolve administrative issues promptly
• Work independently to prioritize tasks and meet deadlines in a dynamic environment

Skills

Administrative management

Office coordination

Customer workflows

Job description

Company Overview

Established in 1979, Lian Nam Heng Marketing Pte Ltd imports and exports grocery products, serving hotels, restaurants, institutions, club houses, cruises, and neighboring countries.

Job Summary

Oversee daily administrative operations, lead clerical staff, manage customer workflows, and support compliance activities to ensure efficient office management and operational excellence.

Responsibilities

• Lead and supervise clerical staff to ensure smooth daily administrative operations
• Manage customer workflows including processing invoices, quotations, and order fulfilment to maintain service accuracy and timeliness
• Maintain and organize both physical and electronic company records for easy retrieval and compliance
• Prepare detailed operational reports for management to support informed decision-making
• Coordinate procurement and timely replenishment of office supplies to sustain uninterrupted operations
• Support annual ISO audits by preparing documentation and facilitating audit processes
• Assist workplace safety activities to maintain compliance with regulatory standards
• Communicate effectively with internal teams and external customers to resolve administrative issues promptly
• Work independently to prioritize tasks and meet deadlines in a dynamic environment

Required competencies and certifications

• BizSAFE Level 2 certification (mandatory for workplace safety compliance)

Preferred competencies and qualifications

• Minimum 2 years of relevant administrative management experience

Other Information

• Employment type: Full-time
• Monthly salary range: $3500 - $4000