Administrator-cum-Coordinator

Saitech International Pte Ltd; Singapore; On-site; SGD 36,000 - 43,000; Full time

Job summary

Saitech International Pte Ltd is seeking an Admin-cum-Documentation Executive to support day-to-day admin and operations coordination. You will handle documentation, reporting, archiving, and invoicing tasks, ensuring timely delivery and accuracy to meet client requirements.

The role involves liaising with vendors and internal teams, maintaining client files, and adhering to SOPs for audit and reporting processes. Prior industry exposure is advantageous.

Qualifications

• Hands on experience with MS Office, especially Excel and PowerPoint.
• Minimum 1–2 years of experience as admin/operations in shipping, commodity inspection or logistics.
• Prior experience in similar industry is an advantage.

Responsibilities

• Assist Manager/Ops on day-to-day admin/operations coordination.
• Be responsible for documentation/reporting requirements and operation coordination as assigned by Manager/Ops Executive.
• Ensure client satisfaction with reporting accuracy and deadlines to avoid complaints from customers.
• Maintain client files and reporting in the database; tidy bookkeeping.
• Prepare invoicing and keep accounts informed on weekly sales and monthly sales closings with Manager coordination.
• Responsible for effective storage and archiving of job files.
• Meet deadlines and assist with vessel/product flow related statistics as guided by Manager.
• Liaise with vendors/suppliers/subcontractors on administrative aspects.
• Comply with SOPs on communication/reporting/audit requirements.

Skills

MS Office

Excel

PowerPoint

Administrative skills

Job description

The client is a service provider specializing in technical inspection and certification of minerals and agricultural products, supporting quality assurance and compliance for their customers. They have an immediate requirement for a Admin-cum-Documentation Executive

1. Assist Manager/ Ops Executive on day to day admin/operations coordination of the division
2. Be fully responsible for documentation / reporting requirements ( as guided) and operation coordination as and when assigned by Manager / Ops Executive.
3. Ensure client satisfaction with reporting accuracies and deadlines to avoid any complaints from customer.
4. Maintain client files and their reporting requirements in your database. Tidy book keeping
5. Prepare invoicing ( as and when assigned ) and keep accounts personnel informed on the weekly sales and monthly sales closing under coordination with Manager.
6. Responsible for effective storage and archiving of job files.
7. Meet given deadlines for the tasks assigned and perform any other responsibilities as assigned by Manager such as Vessel / Product flow related statistics as guided
8. Liaise with vendors / suppliers / subcontractors on administrative aspects
9. Compliance to company procedures / SOPs on communication / reporting / audit requirements.

Requirements

• Hands on experience with MS office especially excel and power point
• Prior experience in similar industry would be added advantage
• Minimum 1 to 2 years of experience as admin / operation executive in shipping / commodity inspection or logistic industry

Job location: Raffles Place
Work week: Monday to Friday
Salary: Up to $3,500 per month (higher salary can be considered for those with inspection industry experience)

Job posted by
Bhanu Rajan
Saitech Intl
EA Regn No: R1106079