Administration Manager

lian nam heng marketing pte ltd; Singapore; On-site; SGD 39,000 - 45,000; Full time

Job summary

Lian Nam Heng Marketing Pte Ltd in Singapore is seeking an experienced professional to oversee daily administrative operations, lead clerical staff, and ensure smooth office management. You will manage customer workflows, ensure timely processing of invoices and orders, maintain records, and support compliance activities including ISO audits.

Additionally, you will coordinate procurement of office supplies and assist with workplace safety initiatives to maintain regulatory compliance and

Qualifications

• Minimum 2 years of relevant administrative management experience.
• BizSAFE Level 2 certification required for workplace safety compliance.

Responsibilities

• Lead and supervise clerical staff to ensure smooth daily administrative operations.
• Manage customer workflows including processing invoices, quotations, and order fulfilment to maintain service accuracy and timeliness.
• Maintain and organize both physical and electronic company records for easy retrieval and compliance.
• Prepare detailed operational reports for management to support informed decision-making.
• Coordinate procurement and timely replenishment of office supplies to sustain uninterrupted operations.
• Support annual ISO audits by preparing documentation and facilitating audit processes.
• Assist workplace safety activities to maintain compliance with regulatory standards.
• Communicate effectively with internal teams and external customers to resolve administrative issues promptly.
• Work independently to prioritize tasks and meet deadlines in a dynamic environment.

Education

BizSAFE Level 2 certification

Job description

Company Overview

Established in 1979, Lian Nam Heng Marketing Pte Ltd imports and exports grocery products, serving hotels, restaurants, institutions, club houses, cruises, and neighboring countries.

Job Summary

Oversee daily administrative operations, lead clerical staff, manage customer workflows, and support compliance activities to ensure efficient office management and operational excellence.

Responsibilities

• Lead and supervise clerical staff to ensure smooth daily administrative operations
• Manage customer workflows including processing invoices, quotations, and order fulfilment to maintain service accuracy and timeliness
• Maintain and organize both physical and electronic company records for easy retrieval and compliance
• Prepare detailed operational reports for management to support informed decision-making
• Coordinate procurement and timely replenishment of office supplies to sustain uninterrupted operations
• Support annual ISO audits by preparing documentation and facilitating audit processes
• Assist workplace safety activities to maintain compliance with regulatory standards
• Communicate effectively with internal teams and external customers to resolve administrative issues promptly
• Work independently to prioritize tasks and meet deadlines in a dynamic environment

Required competencies and certifications

• BizSAFE Level 2 certification (mandatory for workplace safety compliance)

Preferred competencies and qualifications

• Minimum 2 years of relevant administrative management experience

Other Information

• Employment type: Full-time
• Monthly salary range: $3500 - $4000