Documentation Executive

Saitech International Pte Ltd; Singapore; On-site; SGD 36,000 - 43,000; Full time

Job summary

Saitech International Pte Ltd is seeking a Documentation Executive in Singapore to manage export/import documentation and coordinate with banks and shipping lines. You will prepare LC- or contract-based documents and support management reporting to ensure smooth trade operations.

The role requires 2–3 years of experience in export/import documentation and strong coordination with banks and logistics partners. Office-based role at Ubi Ave 3, Monday to Friday.

Qualifications

• 2-3 years of export/import documentation experience.
• Experience coordinating with banks and shipping lines is preferred.

Responsibilities

• Prepare export and import documents according to LC or contract requirements.
• Submit documentation to banks and coordinate payment and clearance processes.
• Communicate with clients to follow up on documentation status and resolve issues promptly.
• Coordinate with shipping lines to track shipments and obtain clearance documents.
• Compile and prepare weekly and monthly MIS reports for operational insights.
• Perform ad hoc administrative duties to support the documentation and logistics team.

Skills

Export documentation

LC knowledge

Job description

Job Summary

The Documentation Executive will manage export/import documentation, coordinate with banks and shipping lines, and prepare regular management reports to support smooth trade operations.

Responsibilities

Prepare export and import documents accurately according to Letters of Credit (LC) or contract requirements to ensure compliance and timely processing. Submit documentation to banks and coordinate with them to facilitate payment and clearance processes. Communicate proactively with clients to follow up on documentation status and resolve issues promptly. Coordinate with shipping lines to track shipments and obtain necessary documents for clearance. Collect documents from shipping lines and banks, then take appropriate actions to maintain workflow continuity. Compile and prepare weekly and monthly Management Information System (MIS) reports to provide operational insights. Perform adhoc administrative duties to support the documentation and logistics team as needed.

Preferred competencies and qualifications

• Minimum 2-3 years of related experience in export/import documentation and coordination

Work week: Monday to Friday

Work location: Ubi Ave 3

Salary

Up to SGD 3,500, negotiable based on experience

Job posted by

Bhanu Rajan
EA Regn No R1106079
Saitech Intl