Operations & Documentation Coordinator

Saitech International Pte Ltd; Singapore; On-site; SGD 36,000 - 43,000; Full time

Job summary

Saitech International Pte Ltd is seeking an Admin-cum-Documentation Executive to support day-to-day admin and operations coordination. You will handle documentation, reporting, archiving, and invoicing tasks, ensuring timely delivery and accuracy to meet client requirements.

The role involves liaising with vendors and internal teams, maintaining client files, and adhering to SOPs for audit and reporting processes. Prior industry exposure is advantageous.

Qualifications

• Hands on experience with MS Office, especially Excel and PowerPoint.
• Minimum 1–2 years of experience as admin/operations in shipping, commodity inspection or logistics.
• Prior experience in similar industry is an advantage.

Responsibilities

• Assist Manager/Ops on day-to-day admin/operations coordination.
• Be responsible for documentation/reporting requirements and operation coordination as assigned by Manager/Ops Executive.
• Ensure client satisfaction with reporting accuracy and deadlines to avoid complaints from customers.
• Maintain client files and reporting in the database; tidy bookkeeping.
• Prepare invoicing and keep accounts informed on weekly sales and monthly sales closings with Manager coordination.
• Responsible for effective storage and archiving of job files.
• Meet deadlines and assist with vessel/product flow related statistics as guided by Manager.
• Liaise with vendors/suppliers/subcontractors on administrative aspects.
• Comply with SOPs on communication/reporting/audit requirements.

Skills

MS Office

Excel

PowerPoint

Administrative skills

Job description

Saitech International Pte Ltd is seeking an Admin-cum-Documentation Executive to support day-to-day admin and operations coordination. You will handle documentation, reporting, archiving, and invoicing tasks, ensuring timely delivery and accuracy to meet client requirements.

The role involves liaising with vendors and internal teams, maintaining client files, and adhering to SOPs for audit and reporting processes. Prior industry exposure is advantageous.