Documentation Executive

SAITECH INTERNATIONAL PTE. LTD.; Singapore; On-site; SGD 36,000 - 43,000; Full time

Job summary

Saitech Intl is seeking a Documentation Executive to manage export/import documentation, coordinate with banks and shipping lines, and prepare regular MIS reports to support efficient trade operations.

The role requires 2–3 years of relevant experience in export/import documentation, strong communication with clients, and the ability to generate MIS insights. Based at Ubi Ave 3, the position offers a Monday–Friday work week with a salary up to SGD 3,500, negotiable based on experience.

Qualifications

• 2–3 years of export/import documentation experience.
• Experience coordinating with banks and shipping lines.
• Ability to prepare MIS reports.
• Strong communication to follow up with clients.

Responsibilities

• Prepare export and import documents accurately according to Letters of Credit (LC) or contract requirements to ensure compliance and timely processing
• Submit documentation to banks and coordinate with them to facilitate payment and clearance processes
• Communicate proactively with clients to follow up on documentation status and resolve issues promptly
• Coordinate with shipping lines to track shipments and obtain necessary documents for clearance
• Collect documents from shipping lines and banks, then take appropriate actions to maintain workflow continuity
• Compile and prepare weekly and monthly Management Information System (MIS) reports to provide operational insights
• Perform adhoc administrative duties to support the documentation and logistics team as needed

Skills

Export/Import Docs

Bank coordination

MIS reporting

Client communication

Job description

The client supplies petrochemical products, yarn, and fabrics, serving diverse industries with reliable materials and services.

Job Summary

The Documentation Executive will manage export/import documentation, coordinate with banks and shipping lines, and prepare regular management reports to support smooth trade operations.

Responsibilities

• Prepare export and import documents accurately according to Letters of Credit (LC) or contract requirements to ensure compliance and timely processing
• Submit documentation to banks and coordinate with them to facilitate payment and clearance processes
• Communicate proactively with clients to follow up on documentation status and resolve issues promptly
• Coordinate with shipping lines to track shipments and obtain necessary documents for clearance
• Collect documents from shipping lines and banks, then take appropriate actions to maintain workflow continuity
• Compile and prepare weekly and monthly Management Information System (MIS) reports to provide operational insights
• Perform adhoc administrative duties to support the documentation and logistics team as needed

Minimum 2-3 years of related experience in export/import documentation and coordination

Work week: Monday to Friday

Work location: Ubi Ave 3

Salary: Up to SGD 3,500, negotiable based on experience

Job posted by

Bhanu Rajan

EA Regn No R1106079

Saitech Intl