Shipping / Documentation Executive

Saitech International Pte Ltd; Singapore; On-site; SGD 27,000 - 45,000; Full time

Job summary

Saitech International Pte Ltd is seeking a Shipping/Documentation Executive to manage trade documentation and shipment coordination for international agricultural commodity trade. The role focuses on ensuring compliance with contracts and timely delivery, handling letters of credit, payments, and related documentation.

Location is Raffles Place with a work week from Monday to Friday. Salary up to SGD 4,000 per month, negotiable.

Responsibilities

• Prepare Purchase and Sale contracts to support trade transactions
• Follow up with buyers to secure Letter of Credit issuance and advance payments
• Coordinate with suppliers to confirm shipment schedules and ensure timely dispatch
• Liaise with shipping lines for container booking, Bill of Lading amendments, and freight payment processing
• Ensure Bills of Lading and shipment documents comply with Letter of Credit and contract terms
• Verify import documents to facilitate payment processing
• Prepare Sales invoices and other trade-related documents accurately and promptly
• Submit all export documents to banks for transaction clearance
• Follow up with buyers to ensure timely payment collection
• Declare insurance details for shipments to mitigate risk
• Coordinate with cargo inspection agencies to ensure compliance with quality and regulatory standards
• Communicate effectively with all stakeholders to resolve issues and maintain smooth operations
• Maintain accurate reports and perform data entry to track shipments and transactions
• Troubleshoot shipment and documentation issues to minimize delays and errors
• Perform any other duties assigned to support trade and shipping operations

Job description

Our client is a trading company specializing in international trade of agricultural commodities including Cotton, Cashew, Soybeans, Sesame, and Pulses. They have an immediate requirement for Shipping/Documentation Executive

Job Summary

The Shipping / Documentation Executive will manage trade documentation and shipment coordination to ensure compliance with contracts and timely delivery in international agricultural commodity trade.

Responsibilities

• Prepare Purchase and Sale contracts to support trade transactions
• Follow up with buyers to secure Letter of Credit issuance and advance payments
• Coordinate with suppliers to confirm shipment schedules and ensure timely dispatch
• Liaise with shipping lines for container booking, Bill of Lading amendments, and freight payment processing
• Ensure Bills of Lading and shipment documents comply with Letter of Credit and contract terms
• Verify import documents to facilitate payment processing
• Prepare Sales invoices and other trade-related documents accurately and promptly
• Submit all export documents to banks for transaction clearance
• Follow up with buyers to ensure timely payment collection
• Declare insurance details for shipments to mitigate risk
• Coordinate with cargo inspection agencies to ensure compliance with quality and regulatory standards
• Communicate effectively with all stakeholders to resolve issues and maintain smooth operations
• Maintain accurate reports and perform data entry to track shipments and transactions
• Troubleshoot shipment and documentation issues to minimize delays and errors
• Perform any other duties assigned to support trade and shipping operations

Other Information

• Location: Raffles Place
• Salary: Up to $4,000 per month (negotiable)
• Work Week: Monday to Friday