Administrator

JPN INDUSTRIAL TRADING PTE LTD; Singapore; On-site; SGD 33,000 - 58,000; Full time

Job summary

JPN INDUSTRIAL TRADING PTE LTD in Singapore is seeking an Operations Admin to support daily operations. The role involves handling routine paperwork, coordinating logistics, communicating with customers, and assisting the operations team to keep processes running smoothly and efficiently.

The successful candidate will manage documents, schedule and track jobs with technicians, process quotations for claims when needed, and liaise with suppliers to ensure timely procurement of spare parts.

Qualifications

• Proficiency in MS Office to efficiently manage documentation and communication.
• Strong administrative and organizational skills with accurate record-keeping.
• Meticulous attention to detail for documentation and claims processing.
• Ability to work in a fast-paced environment and meet deadlines.
• Mandarin language skills are a plus for Mandarin-speaking customers.

Responsibilities

• Manage routine administrative documentation by preparing and issuing PR, MMR, service reports, and inspection reports to support daily operations
• Coordinate job schedules, paperwork, and work progress updates with technicians and mechanics to ensure timely completion of tasks
• Process damage claims by preparing and sending accurate quotations to customers when required
• Assist in logistics coordination for delivery, collection, and deployment of machines or equipment to support operational needs
• Support sourcing and purchasing of spare parts for repair and maintenance by liaising with suppliers and internal departments to ensure timely procurement
• Maintain organized records and filing of operational documents for easy tracking and reference
• Ensure compliance with company operational procedures and logistics requirements to maintain smooth workflows
• Provide general administrative support to the operations team as needed to facilitate daily activities

Skills

MS Office

Administrative skills

Documentation management

Detail-oriented

Multitasking

Mandarin basic

Job description

Company Overview

JPN INDUSTRIAL TRADING PTE LTD

Job Summary

We are looking for a responsible and organized Operations Admin to support our daily operations. The role involves managing routine administrative paperwork, coordinating logistics, communicating with customers, and assisting the operations team to ensure work processes run smoothly an deficiently.

Responsibilities

• Manage routine administrative documentation by preparing and issuing PR, MMR, service reports, and inspection reports to support daily operations
• Coordinate job schedules, paperwork, and work progress updates with technicians and mechanics to ensure timely completion of tasks
• Process damage claims by preparing and sending accurate quotations to customers when required
• Assist in logistics coordination for delivery, collection, and deployment of machines or equipment to support operational needs
• Support sourcing and purchasing of spare parts for repair and maintenance by liaising with suppliers and internal departments to ensure timely procurement
• Maintain organized records and filing of operational documents for easy tracking and reference
• Ensure compliance with company operational procedures and logistics requirements to maintain smooth workflows
• Provide general administrative support to the operations team as needed to facilitate daily activities

Preferred competencies and qualifications

• Proficiency in MS Office to efficiently manage documentation and communication
• Strong administrative and organizational skills demonstrated by maintaining accurate records and managing multiple tasks
• Meticulous attention to detail to ensure accuracy in documentation and claims processing
• Ability to work effectively in a fast-paced environment to meet operational deadlines
• Spoken proficiency in Mandarin is a plus to facilitate communication with mainly Mandarin-speaking customers