ADMINISTRATIVE SUPPORT ASSISTANT

WE-TRUST RECRUITMENT PTE. LTD.; Singapore; On-site; SGD 28,000 - 47,000; Full time

Job summary

WE-TRUST Recruitment Pte. Ltd. seeks a reliable admin professional in Singapore to manage invoices, quotations, and payments with accuracy and timeliness. You will support the team with essential clerical duties and help ensure smooth financial processes.

Responsibilities include invoicing, payment tracking, vendor liaison, and inventory management, along with maintaining organized filing systems. The role requires strong communication, independence, and a willingness to learn new skills.

Qualifications

• Proficient in Microsoft Office (Excel, Word, and Outlook).
• Strong communication skills with a professional approach to client follow-ups.
• Highly organized with good time-management skills.
• Prior experience in basic bookkeeping, invoicing, or general admin is an advantage.
• Able to work independently and manage multiple tasks.
• Willing to learn new skills.

Responsibilities

• Prepare and issue accurate invoices and quotations to clients.
• Monitor and track incoming payments against outstanding accounts.
• Follow up professionally with clients on overdue payments via email and phone.
• Inventory & Supplies Management: Monitor inventory levels and proactively order office stocks and supplies.
• Liaise with vendors to ensure timely delivery and cost-effectiveness.
• Provide daily administrative and clerical support to the team.
• Maintain and organize digital and physical filing systems.

Skills

MS Office

Excel

Word

Outlook

Communication skills

Time management

Organizational skills

Independent work

Multitasking

Willingness to learn

Tools

Microsoft Office

Job description

Key Responsibilities:

• Prepare and issue accurate invoices and quotations to clients.
• Monitor and track incoming payments against outstanding accounts.
• Follow up professionally with clients on overdue payments via email and phone.
• Inventory & Supplies Management:Monitor inventory levels and proactively order office stocks and supplies.
• Liaise with vendors to ensure timely delivery and cost-effectiveness.
• Provide daily administrative and clerical support to the team.
• Maintain and organize digital and physical filing systems.

Requirements:

• Proficient in Microsoft Office (Excel, Word, and Outlook).
• Strong communication skills with a professional approach to client follow-ups.
• Highly organized with good time-management skills.
• Prior experience in basic bookkeeping, invoicing, or general admin is an advantage.
• Able to work independently and manage multiple tasks.
• Willing to learn new skills.