Administrative Specialist: Invoicing, Data & Scheduling

OLENO PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

OLENO PTE. LTD. in Singapore is seeking an organized administrative assistant to handle customer inquiries via multiple channels, process invoices and purchase orders, and maintain accurate company records.

The role requires data entry precision, basic bookkeeping, and strong MS Office skills in Word and Excel. Independence and teamwork are valued in a fast-paced environment. Candidates should be detail-oriented, able to multitask, and possess good interpersonal skills.

Qualifications

• Proficient in written and spoken English.
• Strong organisational and time-management skills.
• Attention to detail and ability to multitask.
• Independent yet team-oriented and adaptable.
• Experience in administration or bookkeeping is a plus.

Responsibilities

• Attend to customer inquiries via phone, WhatsApp, email, and other channels.
• Prepare, process and maintain invoices, purchase orders, and documents.
• Perform accurate data entry and maintain company records.
• Handle basic bookkeeping, filing and general admin duties.
• Coordinate and manage customer appointments and daily operations.
• Provide admin support to ensure smooth daily operations.
• Handle ad-hoc admin tasks as assigned.

Skills

English proficiency

Organisational skills

Time management

Attention to detail

Interpersonal skills

Teamwork

Administration experience

Tools

Microsoft Word

Microsoft Excel

Job description

OLENO PTE. LTD. in Singapore is seeking an organized administrative assistant to handle customer inquiries via multiple channels, process invoices and purchase orders, and maintain accurate company records.

The role requires data entry precision, basic bookkeeping, and strong MS Office skills in Word and Excel. Independence and teamwork are valued in a fast-paced environment. Candidates should be detail-oriented, able to multitask, and possess good interpersonal skills.