Administrative & Operations Coordinator

NEW FLINT MARINE PTE. LTD.; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

NEW FLINT MARINE PTE. LTD. in Singapore is seeking a diligent Office Administrator to handle daily administrative and coordination duties, prepare invoices, quotations, and purchase orders, and assist with payroll and timesheet entry.

You will monitor attendance, manage filing and documentation, liaise with clients and suppliers, respond to inquiries, arrange deliveries and meetings, and support management and the Director.

Qualifications

• Duties include handling daily office administrative tasks and coordination.
• Prepare invoices, quotations, purchase orders, and service reports.
• Assist with timesheet entry and payroll preparation.
• Monitor attendance and working hours.
• Maintain filing systems and documentation records.
• Handle partial AR functions and payment follow-ups.
• Coordinate with clients, suppliers, and internal staff.

Responsibilities

• Attend to phone calls, emails, and customer inquiries professionally.
• Provide general administrative support to management and office operations.
• Carry out duties assigned by the Director on a daily basis.

Skills

Administrative tasks

Coordination

Invoicing

Timesheet entry

Payroll support

Accounts Receivable basics

Client communication

Documentation

Tools

MS Office

Excel

Accounting software (basic)

Job description

NEW FLINT MARINE PTE. LTD. in Singapore is seeking a diligent Office Administrator to handle daily administrative and coordination duties, prepare invoices, quotations, and purchase orders, and assist with payroll and timesheet entry.

You will monitor attendance, manage filing and documentation, liaise with clients and suppliers, respond to inquiries, arrange deliveries and meetings, and support management and the Director.