Facilities & Administration Operations Specialist

Flintex Consulting

Singapore

On-site

SGD 36,000 - 58,000

Full time

9 days ago

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Job summary

Flintex Consulting is seeking a diligent Building & Facilities Administrator in Singapore to oversee daily operations, inspections, vendor coordination and records management. You will ensure preventive maintenance schedules and compliance across building services while coordinating with the Building & Facilities Lead.

The role requires strong Microsoft Office skills, experience with NetSuite, and excellent organizational abilities.

Qualifications

Proficient in Microsoft Office, especially Excel, Word and Outlook.
Experience with ERP NetSuite and facilities data systems.
Strong organizational, record-keeping and problem-solving skills.
Able to coordinate vendors, contractors and service providers.
Clear communication with internal teams and external partners.

Responsibilities

Conduct regular building/workplace inspections and record defects to closure.
Maintain preventive maintenance calendar for facilities systems and common areas.
Coordinate maintenance, repairs, and small improvement projects.
Manage facilities helpdesk, track requests and vendor coordination.
Attend site visits and verify works completed by contractors.
Maintain records for plans, assets, licenses, warranties and inspections.
Monitor service contracts and renewals 60 days in advance.
Coordinate office services, cleaning, pest control, climate, safety, access systems and other facilities services.