Administrative & Operations Assistant

NEWMARIS SHIPPING PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

NEWMARIS SHIPPING PTE. LTD. in Singapore is seeking an organized Administrative Assistant to support the general managers, manage filing systems for operations and finance, and help maintain smooth office workflows.

The role involves document preparation, data entry, filing, and coordinating with senior management and internal stakeholders to ensure timely shipping and administrative tasks are completed efficiently.

Qualifications

• Diploma or degree in engineering, business admin, or related field.
• Minimum 1 year of relevant experience.
• Proficiency in Microsoft Office and XERO.
• Strong organizational and time-management skills.
• Ability to work under deadlines and communicate with senior management.

Responsibilities

• Assist the general manager with administrative tasks to support daily office operations.
• Organize and maintain filing systems for Finance documents to ensure easy retrieval and compliance.
• Manage operational records filing to support efficient business processes.
• Prepare shipping documents, invoices and billings.
• Perform data entry, filing, and document scanning.
• Maintain and update customer database reports.
• Assist superior in shipping operations.
• Other admin duties assigned by superior.

Skills

MS Office

Organizational skills

Time management

Communication

Multi-tasking

Deadline-oriented

Education

Diploma/Degree in Engineering, Business Administration, or related field

Tools

XERO

Microsoft Excel

Microsoft Word

Job description

Job Summary

Support the general managers by performing administrative tasks and managing filing systems for operations and finance to ensure smooth office and operational workflows.

Responsibilities

• Assist the general manager with administrative tasks to support daily office operations
• Organize and maintain filing systems for Finance documents to ensure easy retrieval and compliance
• Manage operational records filing to support efficient business processes

• Assist in Preparing shipping documents, invoices and billings
• Perform data entry, filing, and document scanning
• Maintain and update customer database reports
• Assist superior in shipping operations.
• Other admin duties assigned by superior.

Job Requirements

• Diploma/Degree qualification in Engineering, Business Administration, or related field.
• Minimum 1 years of relevant working experience.
• Proficiency in Microsoft Office Applications (eg. Word, Excel, PowerPoint, Outlook) and XERO accounting software.
• Strong organizational and time management skills.
• Ability to work effectively under deadlines.
• Ability to communicate effectively with senior management, clients and internal stakeholders.
• Ability to multi-task and prioritize effectively in a fast-paced environment.
• Self-driven and able to work under minimal supervision, taking initiative to complete tasks.
• Able to work both independently and collaboratively in a team environment.
• Strong problem-solving skills and the ability to adapt to changing priorities.
• Able to start work immediately is an advantage