ADMINISTRATIVE OPERATION EXCUTIVE

ANS FRESH & FROZEN PTE. LTD.; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

ANS FRESH & FROZEN PTE. LTD. is seeking an organized operations coordinator to support daily admin and operational activities. You will manage POs, coordinate suppliers and deliveries, and ensure accurate order processing and inventory control.

Responsibilities include documentation control, product traceability, food-safety records, and cross-functional coordination to improve efficiency and reduce errors.

Responsibilities

• Daily Operations Coordination – Coordinate and monitor day-to-day administrative and operational activities.
• Purchase Order Management – Prepare, process, and track purchase orders for meat, fresh products, packaging, and supplies.
• Supplier Coordination – Communicate with suppliers regarding prices, orders, delivery schedules, and product availability.
• Customer Order Processing – Receive, verify, and process customer orders accurately and on time.
• Inventory Management – Maintain accurate records of stock received, issued, transferred, and remaining.
• Stock Reconciliation – Check physical stock against system records and report discrepancies.
• Delivery Coordination – Coordinate daily delivery schedules with drivers, warehouse staff, and customers.
• Documentation Control – Prepare and maintain invoices, delivery orders, purchase orders, quotations, and other documents.
• Fresh Product Traceability – Maintain records of batch numbers, receiving dates, expiry dates, and product movements.
• Food Safety Records – Maintain required hygiene, temperature, cold-chain, and food-safety documentation.
• Warehouse Coordination – Work closely with warehouse teams to ensure correct receiving, storage, picking, and dispatch of products.
• Supplier Invoice Checking – Verify supplier invoices against purchase orders and delivery records before submission to finance.
• Customer Service Support – Respond to customer enquiries and coordinate solutions for order, delivery, or product issues.
• Sales Support – Assist the sales team with quotations, customer orders, pricing information, and sales documentation.
• Wastage & Damage Monitoring – Record and report expired, damaged, rejected, or wasted products.
• Daily & Monthly Reporting – Prepare operational reports covering sales, purchases, inventory, deliveries, and wastage.
• Data Entry & Record Keeping – Ensure all operational information is entered accurately into Excel, ERP, or company systems.
• Compliance & Audit Support – Maintain documents required for company audits, inspections, licenses, and regulatory compliance.
• Interdepartmental Coordination – Coordinate effectively between management, purchasing, sales, warehouse, finance, production, and delivery teams.
• Management Support – Provide accurate operational information and reports to management and assist with improving efficiency and reducing errors.

Job description

1. Daily Operations Coordination – Coordinate and monitor day-to-day administrative and operational activities.

2. Purchase Order Management – Prepare, process, and track purchase orders for meat, fresh products, packaging, and supplies.

3. Supplier Coordination – Communicate with suppliers regarding prices, orders, delivery schedules, and product availability.

4. Customer Order Processing – Receive, verify, and process customer orders accurately and on time.

5. Inventory Management – Maintain accurate records of stock received, issued, transferred, and remaining.

6. Stock Reconciliation – Check physical stock against system records and report discrepancies.

7. Delivery Coordination – Coordinate daily delivery schedules with drivers, warehouse staff, and customers.

8. Documentation Control – Prepare and maintain invoices, delivery orders, purchase orders, quotations, and other documents.

9. Fresh Product Traceability – Maintain records of batch numbers, receiving dates, expiry dates, and product movements.

10. Food Safety Records – Maintain required hygiene, temperature, cold-chain, and food-safety documentation.

11. Warehouse Coordination – Work closely with warehouse teams to ensure correct receiving, storage, picking, and dispatch of products.

12. Supplier Invoice Checking – Verify supplier invoices against purchase orders and delivery records before submission to finance.

13. Customer Service Support – Respond to customer enquiries and coordinate solutions for order, delivery, or product issues.

14. Sales Support – Assist the sales team with quotations, customer orders, pricing information, and sales documentation.

15. Wastage & Damage Monitoring – Record and report expired, damaged, rejected, or wasted products.

16. Daily & Monthly Reporting – Prepare operational reports covering sales, purchases, inventory, deliveries, and wastage.

17. Data Entry & Record Keeping – Ensure all operational information is entered accurately into Excel, ERP, or company systems.

18. Compliance & Audit Support – Maintain documents required for company audits, inspections, licenses, and regulatory compliance.

19. Interdepartmental Coordination – Coordinate effectively between management, purchasing, sales, warehouse, finance, production, and delivery teams.

20. Management Support – Provide accurate operational information and reports to management and assist with improving efficiency and reducing errors.