Operations Coordinator

B H S KINETIC PTE. LTD.; Singapore; On-site; SGD 33,000 - 61,000; Full time

Job summary

B H S KINETIC PTE. LTD. in Singapore is seeking an Administrative and Operations Coordinator to support daily operations, document control, and client coordination. You will manage records, orders, and timesheets while liaising with internal teams to ensure timely delivery of services.

The role emphasizes strong organizational skills, proficiency in MS Office, and the ability to handle multiple tasks in a fast-paced environment.

Qualifications

• Diploma or equivalent in business administration, operations, logistics or related field.
• 1-2 years of experience in admin, operations, coordination or logistics roles.
• Strong organizational, time-management and communication skills.

Responsibilities

• Maintain accurate records, filing systems, and documentation per company policies.
• Plan and coordinate manpower allocation and resources based on schedules.
• Serve as POC for client requests, coordinating with internal teams for timely responses.
• Support timesheet management and ensure timely submissions to HR.
• Process DO, SO, and PO related to assigned jobs.
• Monitor and update KPI tracker with timely performance data.
• Prepare ISO-related documentation and support audits.
• Coordinate meetings, prepare materials, and provide admin support.
• Assist daily admin and operational activities with relevant departments.
• Perform other duties as assigned by management.

Skills

Excel

Word processing

Communication

Time management

Team coordination

Education

Diploma in Business Administration or related

Tools

Excel

Word

Job description

• Maintain accurate records, filing systems, and documentation in accordance with company policies and requirements.
• Plan and coordinate manpower allocation and operational resources based on job requirements and schedules.
• Serve as the primary point of contact (POC) for client requests, coordinating with internal teams to ensure timely and effective responses.
• Support managers in timesheet management and ensure accurate and timely submission of timesheets to HR.
• Process and manage Delivery Orders (DO), Sales Orders (SO), and Purchase Orders (PO) related to assigned jobs.
• Update, monitor, and maintain the team's KPI tracker, ensuring accurate and timely reporting of performance data.
• Prepare, maintain, and organize ISO-related documentation and provide support during ISO audits.
• Coordinate meetings, prepare relevant materials, and provide logistical and administrative support as required.
• Assist with daily administrative and operational activities, including coordination and follow-up with relevant departments.
• Perform other duties and responsibilities as assigned by the management.

Requirements

• Diploma or equivalent qualification in Business Administration, Operations, Logistics, or a related field.
• 1-2 years of experience in administrative, operations, coordination, or logistics roles.
• Good organizational and time-management skills with the ability to handle multiple tasks.
• Proficient in Microsoft Office, particularly Excel and Word.
• Good communication and interpersonal skills.
• Detail-oriented, responsible, and able to work independently as well as in a team.
• Experience with ISO documentation or audit coordination will be an advantage.