Administration Officer

Airetec Pte. Ltd.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

Airetec Pte. Ltd. is seeking a motivated Administration Officer to support daily administrative operations in our Singapore office. The role focuses on organizing records, handling inquiries, and coordinating deliveries to ensure smooth daily activities.

The ideal candidate will be detail-oriented, capable of working independently, and proactive in managing office matters while developing administrative and compliance skills within a dynamic team.

Qualifications

• Diploma or equivalent qualification in Business Administration, Office Management, or related field.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Strong organizational and documentation skills.
• Good communication and coordination abilities.
• Able to work independently and manage multiple tasks.

Responsibilities

• Provide administrative support to the management and operations team.
• Assist with customer enquiries and follow up with customers and suppliers.
• Perform data entry and maintain accurate records, filing systems and company documents.
• Assist with scheduling appointments, meetings and deliveries.
• Coordinate office supplies, courier services and general office matters.
• Receive deliveries, check items against delivery orders, and maintain accurate stock records.
• Monitor stock levels and arrange replenishment when required.
• Assist with preparing and compiling tender documents and support internal administrative processes.
• Assist with compiling reports and preparing documents for projects and maintenance works.
• Perform any other duties assigned by management.

Skills

Organizational skills

Documentation

Communication

Independence

Multitasking

Education

Diploma in Business Administration/Office Management

Tools

Microsoft Office

Job description

About the Role

We are seeking a motivated and detail-oriented Administration Officer to support our daily administrative operations. This role is suitable for candidates who are organized, proactive, and interested in developing administrative and compliance management skills.

Key Responsibilities

• Provide administrative support to the management and operations team.
• Assist with customer enquiries and follow up with customers and suppliers.
• Perform data entry and maintain accurate records, filing systems and company documents.
• Assist with scheduling appointments, meetings and deliveries.
• Coordinate office supplies, courier services and general office matters.
• Receive deliveries, check items against delivery orders, and maintain accurate stock records.
• Monitor stock levels and arrange replenishment when required.
• Assist with preparing and compiling tender documents and support internal administrative processes.
• Assist with compiling reports and preparing documents for projects and maintenance works.
• Perform any other duties assigned by management.

Requirements

• Diploma or equivalent qualification in Business Administration, Office Management, or related field
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Strong organizational and documentation skills
• Good communication and coordination abilities
• Able to work independently and manage multiple tasks