Administrative & Office Operations Specialist

PENTATECH PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

PENTATECH PTE. LTD. in Singapore is seeking an organized Office Administrator to support daily operations.

You will handle communications, scheduling, and document preparation to keep teams productive. This role covers invoicing and filing, ordering office supplies, coordinating meetings and travel, and serving as a courteous liaison between internal departments and external vendors. You will greet visitors and ensure smooth office workflows, maintaining efficient digital and physical filing

Responsibilities

• Communication: Answer phone calls, direct inquiries, and manage email correspondence.
• Scheduling: Coordinate calendars, book meetings, arrange travel, and prepare meeting agendas.
• Document & Data Management: Draft memos, letters, reports, invoices, and sales/purchase orders while maintaining digital and physical filing systems.
• Office Operations: Order office supplies, manage inventory, and coordinate maintenance or equipment service requests.
• Customer Service: Greet office visitors and act as a helpful liaison between internal teams and external vendors.

Job description

PENTATECH PTE. LTD. in Singapore is seeking an organized Office Administrator to support daily operations.

You will handle communications, scheduling, and document preparation to keep teams productive. This role covers invoicing and filing, ordering office supplies, coordinating meetings and travel, and serving as a courteous liaison between internal departments and external vendors. You will greet visitors and ensure smooth office workflows, maintaining efficient digital and physical filing