Operations & Administrative Specialist

TALENT TITANS PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

TALENT TITANS PTE. LTD. is seeking an organized Office Administrator in Singapore to manage daily administrative tasks and support the operations team. You will handle emails, calls, documentation, and scheduling to ensure smooth office operations.

You will maintain records, process invoices, coordinate travel and meeting arrangements, and assist with procurement and onboarding activities. A professional, confidential approach is essential for success.

Responsibilities

• Handle general office administration, including emails, telephone enquiries, correspondence, filing and data entry.
• Prepare and maintain documents, reports, spreadsheets and administrative records.
• Support the operations team with vessel-related documentation, crew records and project administration.
• Maintain document registers, monitor expiry dates and follow up on renewals with the relevant personnel.
• Assist with travel, accommodation, transport and meeting arrangements for staff and crew as required.
• Assist with preparing purchase orders, compiling invoices and delivery orders, and submitting supporting documents for payment processing.
• Liaise with suppliers, service providers and internal teams on administrative matters, orders and deliveries.
• Maintain office supplies and coordinate office maintenance and service arrangements.
• Assist with employee records, leave tracking and onboarding documentation.
• Handle confidential information responsibly and keep records accurate, organised and accessible.
• Perform other administrative duties assigned by management.

Skills

Office administration

Communication

Data entry

Tools

MS Office

Google Workspace

Job description

TALENT TITANS PTE. LTD. is seeking an organized Office Administrator in Singapore to manage daily administrative tasks and support the operations team. You will handle emails, calls, documentation, and scheduling to ensure smooth office operations.

You will maintain records, process invoices, coordinate travel and meeting arrangements, and assist with procurement and onboarding activities. A professional, confidential approach is essential for success.