Administrative Intern

KONCEPT IMAGE PTE. LTD.; Singapore; On-site; SGD 13,000 - 20,000; Part time

Benefits offered by this job

Competitive intern salary

Career advancement opportunities

Dynamic collaborative environment

Hands-on project exposure

Training and professional development

Job summary

Koncept Image Pte Ltd is a leading exhibition design and build company in Singapore, seeking an Administrative Intern to support finance, administration, procurement and inventory operations.

You will gain hands-on exposure across AR/AP, invoicing, stock control, and project documentation in a dynamic team. Fresh graduates are welcome; Singapore Citizens and PR only due to work quota. This internship offers training and development opportunities.

Qualifications

• I TE certificate or Diploma in Business Administration, Accounting, Finance, or related field.
• Fresh graduates welcome to apply.
• Experience in exhibition, events, construction, or interior fit-out is advantageous.
• Proficient in Microsoft Office, especially Excel.
• Experience with accounting software such as Xero, MYOB, QuickBooks, or similar systems is preferred.
• Strong organisational skills with excellent attention to detail.
• Able to prioritise multiple tasks and meet deadlines.
• Positive attitude, responsible, and a team player with good communication skills.

Responsibilities

• Provide daily administrative support to ensure smooth office operations.
• Prepare invoices, delivery orders, purchase orders, and project documentation.
• Maintain accurate filing systems for client, supplier, and project records.
• Coordinate meetings, courier services, and office logistics.
• Handle incoming calls, emails, and general enquiries professionally.
• Manage Accounts Receivable (AR) and Accounts Payable (AP).
• Process supplier invoices, customer payments, and staff expense claims.
• Perform bank reconciliations and petty cash management.
• Assist in preparing monthly financial reports and supporting documents.
• Liaise with external accountants during month-end and year-end closing.
• Maintain accurate inventory records for exhibition furniture, display systems, electrical equipment, lighting, graphics, hardware, and event accessories.
• Track all incoming and outgoing stock for exhibition projects and furniture rentals.
• Coordinate stock issuance and returns with the warehouse and project teams.
• Conduct regular stock takes and investigate inventory discrepancies.
• Monitor stock levels and recommend replenishment when required.
• Ensure all exhibition assets are properly labelled, recorded, and stored.
• Prepare inventory and asset reports for management review.
• Source quotations from suppliers and subcontractors.
• Issue purchase orders and monitor supplier deliveries.
• Coordinate material deliveries to the warehouse and exhibition venues.
• Support project managers with administrative documentation throughout project execution.

Skills

Excel proficiency

Organisational skills

Attention to detail

Time management

Communication skills

Education

ITE certificate or Diploma in Business Administration, Accounting, Finance, or related field

Tools

Xero

MYOB

QuickBooks

Job description

Join Our Team as an Administrative Intern

Koncept Image Pte Ltd

Location: Singapore

Employment Type: Intern. Only Singapore Citizen and PR needs apply due to work quota.

Koncept Image Pte Ltd is a leading exhibition design and build company specialising in creating innovative exhibition booths, event environments, and brand experiences across Singapore and the region. We are seeking a highly organized and detail-oriented Admin & Accounts Executive to support our finance, administration, procurement, and inventory operations.

If you enjoy working in a fast-paced environment and have a passion for keeping operations organised and efficient, we would love to hear from you.

Key Responsibilities

Administration

• Provide daily administrative support to ensure smooth office operations.
• Prepare invoices, delivery orders, purchase orders, and project documentation.
• Maintain accurate filing systems for client, supplier, and project records.
• Coordinate meetings, courier services, and office logistics.
• Handle incoming calls, emails, and general enquiries professionally.

Accounts

• Manage Accounts Receivable (AR) and Accounts Payable (AP).
• Process supplier invoices, customer payments, and staff expense claims.
• Perform bank reconciliations and petty cash management.
• Assist in preparing monthly financial reports and supporting documents.
• Liaise with external accountants during month-end and year-end closing.

Inventory & Stock Management

• Maintain accurate inventory records for exhibition furniture, display systems, electrical equipment, lighting, graphics, hardware, and event accessories.
• Track all incoming and outgoing stock for exhibition projects and furniture rentals.
• Coordinate stock issuance and returns with the warehouse and project teams.
• Conduct regular stock takes and investigate inventory discrepancies.
• Monitor stock levels and recommend replenishment when required.
• Ensure all exhibition assets are properly labelled, recorded, and stored.
• Prepare inventory and asset reports for management review.

Procurement & Project Support

• Source quotations from suppliers and subcontractors.
• Issue purchase orders and monitor supplier deliveries.
• Coordinate material deliveries to the warehouse and exhibition venues.
• Support project managers with administrative documentation throughout project execution.

Requirements

• ITE certificate or Diploma in Business Administration, Accounting, Finance, or a related field.
• Fresh graduates are welcome to apply.
• Experience in the exhibition, events, construction, or interior fit-out industry will be an advantage.
• Proficient in Microsoft Office, especially Excel.
• Experience with accounting software such as Xero, MYOB, QuickBooks, or similar systems is preferred.
• Strong organisational skills with excellent attention to detail.
• Able to prioritise multiple tasks and meet deadlines.
• Positive attitude, responsible, and a team player with good communication skills.

What We Offer

• Competitive intern salary with performance incentives.
• Career advancement opportunities within a growing company.
• A dynamic and collaborative work environment.
• Hands-on exposure to exciting local and international exhibition projects.
• Training and professional development opportunities.

Why Join Koncept Image?

At Koncept Image, every project is an opportunity to create memorable brand experiences. You’ll work alongside a passionate team that values innovation, quality, and teamwork while contributing to exhibitions and events for leading local and international clients.

If you are ready to build your career in a dynamic and exciting industry, we invite you to join us.