Admin & Accounts Specialist for Dynamic Exhibitions

KONCEPT IMAGE PTE. LTD.; Singapore; On-site; SGD 36,000 - 58,000; Full time

Benefits offered by this job

Competitive salary with incentives

Career growth opportunities

Dynamic team environment

Exposure to local and international展览/

Training and development opportunities

Job summary

Koncept Image Pte Ltd, located in Singapore, is seeking a detail-oriented Admin & Accounts Executive to support finance, administration, procurement, and inventory operations. You will handle invoicing, filing, stock management, and project documentation while maintaining efficient office processes.

The role offers exposure to AR/AP, supplier coordination, and regular interaction with project teams. Fresh graduates are welcome; familiarity with Xero, MYOB, or QuickBooks is advantageous.

Qualifications

• ITE certificate or Diploma in Business Administration, Accounting, Finance, or related field.
• Fresh graduates welcome to apply.
• Experience in exhibition/events/construction or interior fit-out advantageous.
• Proficient in Microsoft Office, especially Excel.
• Experience with accounting software such as Xero, MYOB, QuickBooks, or similar systems preferred.
• Strong organisational skills with attention to detail.
• Able to prioritise multiple tasks and meet deadlines.
• Positive attitude, responsible, and a team player with good communication skills.

Responsibilities

• Provide daily administrative support to ensure smooth office operations.
• Prepare invoices, delivery orders, purchase orders, and project documentation.
• Maintain accurate filing systems for client, supplier, and project records.
• Coordinate meetings, courier services, and office logistics.
• Handle incoming calls, emails, and general enquiries professionally.
• Manage Accounts Receivable (AR) and Accounts Payable (AP).
• Process supplier invoices, customer payments, and staff expense claims.
• Perform bank reconciliations and petty cash management.
• Assist in preparing monthly financial reports and supporting documents.
• Liaise with external accountants during month-end and year-end closing.
• Maintain accurate inventory records for exhibition furniture, display systems, equipment, and event accessories.
• Track stock for exhibition projects and furniture rentals.
• Coordinate stock issuance and returns with warehouse and project teams.
• Conduct regular stock takes and investigate discrepancies.
• Monitor stock levels and recommend replenishment.
• Ensure assets are labelled, recorded, and stored.
• Prepare inventory and asset reports for management review.
• Source quotations from suppliers and subcontractors.
• Issue purchase orders and monitor supplier deliveries.
• Coordinate material deliveries to Warehouse and venues.
• Support project managers with administrative documentation throughout project execution.

Skills

Strong organisational skills

Attention to detail

Good communication skills

Team player

Education

ITE certificate or Diploma in Business Administration/Accounting/Finance

Tools

Microsoft Excel

Xero

MYOB

QuickBooks

Job description

Koncept Image Pte Ltd, located in Singapore, is seeking a detail-oriented Admin & Accounts Executive to support finance, administration, procurement, and inventory operations. You will handle invoicing, filing, stock management, and project documentation while maintaining efficient office processes.

The role offers exposure to AR/AP, supplier coordination, and regular interaction with project teams. Fresh graduates are welcome; familiarity with Xero, MYOB, or QuickBooks is advantageous.