Administrative Executive (Permanent Part-Time)

METHODIST CHURCH IN SINGAPORE - GENERAL CONFERENCE; Singapore; On-site; SGD 20,000 - 31,000; Part time

Benefits offered by this job

Hybrid work arrangement

Medical and dental benefits

Learning and development opportunities

Collaborative work environment

Employee insurance

Job summary

The Methodist Church in Singapore invites applications for an Administrative Executive (Permanent Part-Time) to provide administrative and coordination support to the Education Secretary and the Council on Education. You will help with meetings, documentation, and finance administration, collaborating with MCS schools, committees and other stakeholders.

The ideal candidate is well-organised, detail-oriented and able to manage multiple priorities in a hybrid work environment.

Qualifications

• Diploma with at least 3 years relevant experience.
• Strong administrative, organisational and coordination skills.
• Good written and spoken English with strong communication and interpersonal skills.
• Proficient in Microsoft Office, particularly Word, Excel and PowerPoint.
• Able to work independently, manage multiple priorities and meet deadlines.
• Strong attention to detail and ability to handle confidential information appropriately.

Responsibilities

• Coordinate meetings for the Council on Education, Committee on Education and other internal and external stakeholders.
• Prepare meeting notices, correspondence, minutes and supporting documents, and follow up on action items.
• Provide administrative and documentation support to the Education Secretary and Education Secretariat.
• Assist with budget tracking, purchase requisitions, payment submissions and reimbursement claims.
• Support special projects, including vendor coordination, quotations and administrative documentation.
• Assist in the collation of school statistics and preparation of annual reports.
• Coordinate updates and annual reprints of educational and school-related publications.
• Liaise with schools, committee members, internal stakeholders, vendors and external parties as required.

Skills

Administrative support

Coordination

MS Office

Communication

Independent worker

Education

Diploma or equivalent

Tools

Microsoft Office

Job description

About Us

The Methodist Church in Singapore (MCS) is a connectional church comprising the General Conference, three Annual Conferences, local churches, and various agencies and organisations. The General Conference (GC) is the highest body of the MCS, responsible for legislation, policy, and the overseeing of its various agencies, including the programme agencies responsible for education, missions, and welfare services.

We have a vacancy for Administrative Executive (Permanent Part-Time).

Job Summary

We are looking for a well-organised and proactive Administrative Executive to provide administrative and coordination support to the Education Secretary and the Council on Education (COE).

You will play an important role in supporting meetings, documentation, finance administration, reporting and coordination with MCS schools, committees and other stakeholders.

Key Responsibilities

• Coordinate meetings for the Council on Education, Committee on Education and other internal and external stakeholders.
• Prepare meeting notices, correspondence, minutes and supporting documents, and follow up on action items.
• Provide administrative and documentation support to the Education Secretary and Education Secretariat.
• Assist with budget tracking, purchase requisitions, payment submissions and reimbursement claims.
• Support special projects, including vendor coordination, quotations and administrative documentation.
• Assist in the collation of school statistics and preparation of annual reports.
• Coordinate updates and annual reprints of educational and school-related publications.
• Liaise with schools, committee members, internal stakeholders, vendors and external parties as required.

Requirements

• Diploma from a recognised institution with at least 3 years of relevant working experience.
• Strong administrative, organisational and coordination skills.
• Good written and spoken English with strong communication and interpersonal skills.
• Proficient in Microsoft Office, particularly Word, Excel and PowerPoint.
• Able to work independently, manage multiple priorities and meet deadlines.
• Strong attention to detail and ability to handle confidential information appropriately.High level of integrity and discretion, with the ability to handle confidential and sensitive information appropriately.

Advantageous: Experience in education, school administration, governance, finance administration or project coordination.

Familiarity with the Methodist Church in Singapore would be an advantage.

Why Join Us?

At The Methodist Church in Singapore, we are committed to fostering a collaborative, supportive and purpose-driven workplace where every employee can grow and make a meaningful impact.

This is an opportunity to take on a trusted and meaningful executive support role with direct exposure to the leadership of The Methodist Church in Singapore.

We offer:

• Hybrid work arrangement to support work-life harmony.
• Comprehensive medical, dental benefits and employee insurance.
• Learning and development opportunities to support your professional growth.
• A collaborative and values-driven work environment where your contributions are valued.
• The opportunity to be part of an organisation that serves and supports the Methodist community in Singapore.