Personal Assistant / Executive Assistant / Secretary

METHODIST CHURCH IN SINGAPORE - GENERAL CONFERENCE; Singapore; Hybrid; SGD 42,000 - 72,000; Full time

Benefits offered by this job

Hybrid work arrangement

Medical and insurance benefits

Learning and development opportunities

Collaborative work environment

Community service in Methodist network

Job summary

The Methodist Church in Singapore (MCS) is seeking a highly organised, mature Personal Assistant to the Bishop to provide executive and administrative support to the Bishop and the Bishop’s Office. This trusted role requires discretion, professionalism and the ability to work with clergy, councils and external organisations.

Key responsibilities include managing the Bishop’s calendar, travel arrangements, meetings, and coordinating correspondence, reports and presentations.

Qualifications

• Diploma/degree in Business Administration or related discipline.

Responsibilities

• Provide executive and administrative support to the Bishop and the Bishop’s Office.

Skills

Time management

Discretion

English proficiency

Written and verbal communication

Organisational skills

Interpersonal skills

Microsoft Office

Education

Diploma or degree in Business Administration

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

About Us

The Methodist Church in Singapore (MCS) is a connectional church comprising the General Conference, three Annual Conferences, local churches, and various agencies and organisations. The General Conference (GC) is the highest body of the MCS, responsible for legislation, policy, and the overseeing of its various agencies, including the programme agencies responsible for education, missions, and welfare services.

We have a vacancy for Personal Assistant.

About the Role

The Methodist Church in Singapore (MCS) is seeking a highly organised, mature and service-oriented Personal Assistant to the Bishop to provide executive and administrative support to the Bishop and the Bishop’s Office.

This is a trusted position that requires excellent organisational skills, discretion and professionalism. The successful candidate will work closely with the Bishop and liaise with senior leaders, clergy, churches, committees, councils and external organisations.

Key Responsibilities

• Provide comprehensive executive and administrative support to the Bishop and the Bishop’s Office.
• Manage the Bishop’s calendar, appointments, meetings, engagements and key deadlines.
• Coordinate local and overseas travel arrangements, including flights, accommodation, transportation, visas, itineraries and related documentation.
• Coordinate the Bishop’s preaching, teaching, speaking engagements, meetings, conferences, webinars and official events.
• Provide administrative and coordination support to councils and committees chaired by the Bishop, as well as other MCS committees and affiliated organisations.
• Prepare and coordinate official correspondence, reports, presentations, meeting materials and other documents.
• Liaise with internal departments, Annual Conferences, churches, clergy, schools, agencies and external organisations to coordinate matters relating to the Bishop.
• Assist with the preparation and monitoring of the Bishop’s Office and General Conference budgets.
• Process the Bishop’s claims, reimbursements, travel expenses and other administrative matters.
• Handle confidential and sensitive information with a high level of discretion and professionalism.
• Support selected clergy and staff-related administrative and pastoral care arrangements.
• Provide support for major MCS events and other activities involving the Bishop, including occasional work outside normal office hours when required.

Requirements

• Diploma, Degree or professional qualification in Business Administration or a related discipline.
• Minimum 5 years of relevant experience in a Personal Assistant, Executive Assistant, Secretary or similar role.
• Strong command of written and spoken English. Ability to communicate in Mandarin would be an advantage, as the role may involve liaising with Mandarin-speaking stakeholders.
• Excellent organisational, coordination and time-management skills.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office, particularly Word, Excel and PowerPoint.
• Able to manage multiple priorities, work independently and meet tight deadlines.
• Strong interpersonal skills with the ability to communicate effectively with senior stakeholders, clergy, staff and external parties.
• Mature, responsible, service-oriented and approachable.
• High level of integrity and discretion, with the ability to handle confidential and sensitive information appropriately.
• Willing to work outside normal working hours when required

Why Join Us?

At The Methodist Church in Singapore, we are committed to fostering a collaborative, supportive and purpose-driven workplace where every employee can grow and make a meaningful impact.

This is an opportunity to take on a trusted and meaningful executive support role with direct exposure to the leadership of The Methodist Church in Singapore. You will work across a wide network of church, community, education and social-service organisations, and play an important role in ensuring the effective functioning of the Bishop’s Office.

We offer:

• Hybrid work arrangement to support work-life harmony.
• Comprehensive medical, dental benefits and employee insurance.
• Learning and development opportunities to support your professional growth.
• A collaborative and values-driven work environment where your contributions are valued.
• The opportunity to be part of an organisation that serves and supports the Methodist community in Singapore.

If you are an experienced Personal Assistant or Executive Assistant who is highly organised, discreet and enjoys working in a people-oriented environment, we welcome your application.

Please indicate the following information in your resume:

• Current & expected salary

• Reason(s) for leaving

• Availability to commence work

We regret that only shortlisted candidates will be notified. All applications will be treated with the strictest confidence. By submitting any application or resume to us, you will be deemed to have agreed and consented to us collecting, using, retaining and disclosing your personal information for the processing of your job application.