Administrative Executive / Manager

ZAO INC PTE LTD; Singapore; On-site; SGD 36,000 - 48,000; Full time

Benefits offered by this job

Professional development

Employee discounts

Job summary

ZAO INC PTE LTD is seeking an Administrative Executive/Manager based in Bishan Central, Singapore. This full-time role supports the administration department with a range of duties to ensure smooth operations.

You'll draft sales quotations in Excel, maintain databases, liaise with suppliers and clients, and assist month-end closing. Diploma or degree in Accounting/Business and at least 2 years' admin experience are required.

Qualifications

• Diploma or degree in Accounting, Business, or a related field.
• Minimum 2 years of experience in an administrative role.
• Proficient in accounting software and Microsoft Office applications.
• Strong attention to detail and excellent numerical and analytical skills.
• Excellent communication and interpersonal skills, with teamwork ability.

Responsibilities

• Prepare and draft detailed sales quotations using Microsoft Excel, ensuring accuracy prior to submission to Sales Team for approval.
• Maintain and update critical business operations databases with high precision and timeliness.
• Liaising with external stakeholders, such as suppliers and clients.
• Support the month-end and year-end closing processes.
• Participate with the team in exhibitions and other duties as assigned.

Skills

Attention to detail

Numerical skills

Communication

Teamwork

Proactive problem solving

Education

Diploma or degree in Accounting/Business

Tools

Microsoft Excel

Accounting software

Microsoft Office

Job description

About the role
As the Administrative Executive/Manager at ZAO INC PTE LTD', you will play a crucial role in supporting the company's administration operations. This full-time position, based in the Bishan Central Region, will range of administrative duties to ensure the smooth running of the administrative department.

What you'll be doing

Prepare and draft detailed sales quotations using Microsoft Excel, ensuring rigorous accuracy in all costings prior to submission to the Sales Team for approval.

Maintain and update critical business operations databases with high precision and timeliness.

Liaising with external stakeholders, such as suppliers and clients.

Supporting the month-end and year-end closing processes.

Participating with the team in exhibitions and other duties as assigned.

What we're looking for

The ideal candidate takes full ownership of assigned tasks from start to completion, demonstrating proactive follow-up and a high degree of accountability to ensure all deadlines are met.

Diploma or degree in Accounting, Business, or a related field.

Minimum 2 years of experience in an administrative role.

Strong attention to detail and excellent numerical and analytical skills.

Proficient in using accounting software and Microsoft Office applications.

Excellent communication and interpersonal skills, with the ability to work effectively in a team environment.

A self-motivated and proactive approach to problem-solving.

Limited to Singapore Citizens and Permanent Residents (PR) only, including Malaysians residing in Singapore who are eligible to work under a work permit. Applicants who commute daily from Johor Bahru (JB) to Singapore are not eligible.

What we offer
At ZAO INC PTE LTD', we are committed to providing our employees with a supportive and rewarding work environment. In addition to a competitive salary, we offer a range of benefits, including:

• Opportunities for professional development and career advancement
• Discounts on company products and services

About us
ZAO INC PTE LTD is a leading supplier of medical products and devices primarily for rehabilitation in Singapore with a branch in Malaysia and Hong Kong. Established in 2005, we have built a reputation for delivering high-quality, innovative medical devices to our clients. With a dedicated team, we are poised to continue our growth and success.