Administrative Operations Lead — Quotation & Data Specialist

ZAO INC PTE LTD; Singapore; On-site; SGD 36,000 - 48,000; Full time

Benefits offered by this job

Professional development

Employee discounts

Job summary

ZAO INC PTE LTD is seeking an Administrative Executive/Manager based in Bishan Central, Singapore. This full-time role supports the administration department with a range of duties to ensure smooth operations.

You'll draft sales quotations in Excel, maintain databases, liaise with suppliers and clients, and assist month-end closing. Diploma or degree in Accounting/Business and at least 2 years' admin experience are required.

Qualifications

• Diploma or degree in Accounting, Business, or a related field.
• Minimum 2 years of experience in an administrative role.
• Proficient in accounting software and Microsoft Office applications.
• Strong attention to detail and excellent numerical and analytical skills.
• Excellent communication and interpersonal skills, with teamwork ability.

Responsibilities

• Prepare and draft detailed sales quotations using Microsoft Excel, ensuring accuracy prior to submission to Sales Team for approval.
• Maintain and update critical business operations databases with high precision and timeliness.
• Liaising with external stakeholders, such as suppliers and clients.
• Support the month-end and year-end closing processes.
• Participate with the team in exhibitions and other duties as assigned.

Skills

Attention to detail

Numerical skills

Communication

Teamwork

Proactive problem solving

Education

Diploma or degree in Accounting/Business

Tools

Microsoft Excel

Accounting software

Microsoft Office

Job description

ZAO INC PTE LTD is seeking an Administrative Executive/Manager based in Bishan Central, Singapore. This full-time role supports the administration department with a range of duties to ensure smooth operations.

You'll draft sales quotations in Excel, maintain databases, liaise with suppliers and clients, and assist month-end closing. Diploma or degree in Accounting/Business and at least 2 years' admin experience are required.