Administrative Executive - Flexible Ops Support

MECADO TRADING PTE LTD; Singapore; On-site; SGD 29,000 - 42,000; Full time

Benefits offered by this job

Flexible working arrangements

Career development opportunities

Health and wellness initiatives

Team engagement activities

Job summary

MECADO TRADING PTE LTD in Singapore is seeking an Administrative Executive to join our team on a full-time basis in the Downtown Core Central region. You will be the backbone of our office operations, handling calendars, meetings, documentation, and correspondence to keep departments aligned and clients well supported.

Responsibilities include coordinating with internal and external stakeholders, maintaining records, supporting senior management, and ensuring confidentiality and data protection.

Qualifications

• Proven experience in an administrative role, preferably in a trading or fast-paced environment.
• Excellent organisational and time-management skills with the ability to prioritise tasks.
• Strong written and verbal communication in English.
• Proficiency with MS Office and office management software.

Responsibilities

• Manage office administration tasks including scheduling meetings and coordinating with stakeholders.
• Provide comprehensive administrative support to senior management and departments.
• Prepare and maintain accurate records, files, and documentation in electronic and physical formats.
• Handle correspondence including emails and formal communications on behalf of the organisation.
• Coordinate office operations including supplies, equipment, and facilities.
• Support meetings, events, and presentations, including agendas and minutes.
• Assist with data protection and information security compliance as required.
• Liaise with vendors, service providers, and clients as needed.

Skills

Office administration

Calendar management

MS Office

Communication skills

Education

Diploma or equivalent in Business Administration / Office Management

Tools

MS Office Suite

Office management software

Job description

MECADO TRADING PTE LTD in Singapore is seeking an Administrative Executive to join our team on a full-time basis in the Downtown Core Central region. You will be the backbone of our office operations, handling calendars, meetings, documentation, and correspondence to keep departments aligned and clients well supported.

Responsibilities include coordinating with internal and external stakeholders, maintaining records, supporting senior management, and ensuring confidentiality and data protection.